Job responsibilities
Overview of the Post
Responsible for the management of estates related projects including space reviews, feasibility studies, production of business cases and the management of capital projects from inception to completion.
Contribute to the work of the multi disciplinary team, providing advice and support to others in your individual field of expertise.
Ensuring estates projects are planned and implemented in conjunction with colleagues both within the directorate and from other Trust directorates to ensure they meet the on-going operational needs and objectives of the organisation.
Contributing to the development of an efficient and effective estate strategy that supports the delivery of excellent health services.
Manage expenditure to ensure projects remain within prescribed limits
Key Task and Responsibilities Strategy
In liaison with other members of the Estates and Facilities Directorate, develop estates strategies for individual services, or boroughs that respond to service needs and support excellent service delivery and development.
In liaison with other members of the Estates & Facilities Directorate, developpolicies and strategies for implementation of the organisations estates programme to improve the environment for patients, staff and other stakeholders.
Work with stakeholders to find solutions to facilitate service developments through production of briefs and feasibility studies, and by undertaking site searches and surveys.
Develop building designs that are sensitive to user needs, but flexible and responsive to changing requirements.
Project Management
Manage estates projects from inception to completion.
Undertake small scale measured building surveys and produce drawings on CAD.
Manage the production of business cases in liaison with service directorates and stakeholders, for presentation at the relevant decision making body.
Commission and manage major capital projects including selection, appointment and management of advisors, consultants and contractors.
Ensure scheme designs meet statutory requirements, are sustainable and meet the needs of the service whilst incorporating flexibility to meet the changing needs of the organisation.
Liaise with planning authorities, building control, and other statutory authorities to gain approvals and obtain approvals from building landlords where required.
Prepare briefs, designs, specification of works, environmental reports, access statements, operational policies, room data sheets, health & safety reports, policies and procedures etc in compliance with appropriate guidance.
Produce tender and contract documentation in compliance with established quality assurance procedures and Trust SFIs & SOs.
Manage contractor on site ensuring programme, costs, quality, health & safety and statutory standards are met.
Establish and manage project groups throughout the capital project and chair meetings as appropriate. The membership of these groups would include directors, senior managers, clinical staff, patients and external agencies.
Manage relocation of services, patients and staff.
Consult with patients and end users, select, order and arrange installation of fixtures and fittings, equipment, furnishings, etc.
Evaluate outcomes of projects and report as appropriate.
Working with the Capital Administrator, ensure project accounts are properly maintained, projects stay within financial limits and proper authorisation has been received for all expenditure.
Produce reports on estates related matters for internal and external approval.
Ensure compliance with the Trusts legal duties under the Construction (Design and Management) Regulations 1994 (CDM).
Produce building manual to ensure adequate training for stakeholders in the operation of the building. Provide training to staff in building operation.
Work with colleagues to ensure smooth commissioning and relocation processes that facilitate efficient moves and clear operational arrangements post completion.
Where appropriate deliver schemes through PFI partners following the agreed procedures, co-ordinating access and ensuring work meets Trust requirements.
General
Provide expertise and specialist professional construction and estates advice to other estates and facilities staff, directors, senior management of the organisation, and at times to external agencies.
To take responsibility for particular areas of work in support of estates projects that enables more efficient and cost effective delivery of schemes for instance production of standard specifications.
Financial
Robustly manage projects demonstrating sound financial control and ensuring projects delivered within approved expenditure limits.
Produce spend profiles for schemes, monitoring achievement closely and reporting accurately and regularly.
Produce or procure the production of pre tender estimates, cost plans and tender reports.
Identify capital and revenue requirements for individual projects, particularly focusing on sustainability and whole life costs and producing analysis for approval.
As part of Post Project Evaluation analyse cost effectiveness of schemes and delivery of financial benefits anticipated in the business case, where appropriate.
Manage the expectations of service directorates to ensure project costs are sustainable
The above duties include a responsibility for any acts or omissions as a Trust employee.
You are required to make positive efforts to maintain your own personal safety and that of others by taking reasonable care, carrying out requirements of the law and following recognised codes of practice. You are also required to be aware of and comply with Trust policies on health and safety, etc.
Freedom to Act
Work on own initiative within the Trust policy guidance
Represent Trust at all levels.
Responsible for interpreting legislative and specialist health service policies.
Develops and implements directorate policies.
Authorised to make decisions on expenditure and services within budgetary constraints.
A high level of autonomy within own sphere of work.
Patient Care
Responsible for ensuring scheme designs are functional, of good quality and meet needs of services and patients.
To ensure estates provides safe and therapeutic conditions for occupants.
Research
Conducts a range of estates surveys and audits across Trust estate.
Keep abreast of the latest estates developments, opportunities and products, as they apply to health services..
Professional CPD in facilities related fields and technical innovation is required.
Participate in trials and research programmes as required in collaboration with the E&F Directorate and other departments within the Trust.
Communication
Maintaining positive and productive working relationships with a range of organisations.
Analyse complex and specialist data, and communicate clearly and authoritatively.
Occasionally high levels of confidentiality are required e.g. staffing and contractual issues.
Establish mechanisms for communications with stakeholders for schemes.
Produce written reports for internal and external consumption as and when required.
