Job summary
Bexley CMHT Administrative and Office Manager, Band 5
To co-ordinate the administrative team within the locality service that supports clinical service delivery to Clinicians, Managers, Service Users and Carers.
To manage, supervise and provide effective leadership to the administrative staff within the locality service, including performance management of the admin staff.
To manage the administrative and patient appointment systems, introduce new systems as appropriate, and maintain a record of clinical staff whereabouts, and co-ordinate the best use of accommodation and room bookings.
Be responsible for all day-to-day issues in the main service base, Health and Safety, office and equipment maintenance, Security, Risk Assessment in role of risk assessor, Fire Safety in respect of nominated Fire Officer Role, Data Protection in role of Data Protection Officer.
To manage the clinical record system in conjunction with the service manager and clinical lead.
Main duties of the job
Supervise administrative team members and ensure that the daily office operations are performed in a seamless and efficient manner.
Please see Job description for full details.
About us
Oxleas - About Us
Oxleas offers a wide range of NHS healthcare services to people living in South East London and Kent and to people in prison. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,000 members of staff work in many different settings including hospitals, clinics, prisons, children's centres, schools and people's homes. We have over 125 sites in a variety of locations across the London Boroughs of Bexley, Bromley Greenwich and into Kent and manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital in Woolwich as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are one of the largest providers of prison health services providing healthcare to prisoners across Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Please note that Oxleas NHS Foundation Trust operate a probationary period. Further details are available on request.
Job description
Job responsibilities
To co-ordinate the administrative team within the locality service that supports clinical service delivery to Clinicians, Managers, Service Users and Carers.
To manage, supervise and provide effective leadership to the administrative staff within the locality service, including performance management of the admin staff.
To manage the administrative and patient appointment systems, introduce new systems as appropriate, and maintain a record of clinical staff whereabouts, and co-ordinate the best use of accommodation and room bookings.
Be responsible for all day-to-day issues in the main service base, Health and Safety, office and equipment maintenance, Security, Risk Assessment in role of risk assessor, Fire Safety in respect of nominated Fire Officer Role, Data Protection in role of Data Protection Officer.
To manage the clinical record system in conjunction with the service manager and clinical lead.
Job description
Job responsibilities
To co-ordinate the administrative team within the locality service that supports clinical service delivery to Clinicians, Managers, Service Users and Carers.
To manage, supervise and provide effective leadership to the administrative staff within the locality service, including performance management of the admin staff.
To manage the administrative and patient appointment systems, introduce new systems as appropriate, and maintain a record of clinical staff whereabouts, and co-ordinate the best use of accommodation and room bookings.
Be responsible for all day-to-day issues in the main service base, Health and Safety, office and equipment maintenance, Security, Risk Assessment in role of risk assessor, Fire Safety in respect of nominated Fire Officer Role, Data Protection in role of Data Protection Officer.
To manage the clinical record system in conjunction with the service manager and clinical lead.
Person Specification
Education and Qualification
Essential
Desirable
- NVQ / Degree or equivalent experience
skills/abilities/knowledge
Essential
- experience of data manipulation and reporting
- experience of working collaboratively with staff
- experience of conflict
- experience of complaints
Experience
Essential
- Worked within NHS or similiar
- Minimum 3 years of senior admin role
- organised meetings
- direct supervision of staff
Person Specification
Education and Qualification
Essential
Desirable
- NVQ / Degree or equivalent experience
skills/abilities/knowledge
Essential
- experience of data manipulation and reporting
- experience of working collaboratively with staff
- experience of conflict
- experience of complaints
Experience
Essential
- Worked within NHS or similiar
- Minimum 3 years of senior admin role
- organised meetings
- direct supervision of staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
