Job summary
An excellent opportunity has arisen for the role of a Part-Time Admin Assistant within Histopathology at the Queen Victoria Hospital! We are looking for a hard-working person who is able to integrate into our small and friendly team. And hours are flexible.
The QVH histology laboratory was the first of its kind to be awarded accreditation against ISO 15189 UKAS and we pride ourselves on the quality of our work. We are currently implementing a new digital histopathology programme for which we require admin support.
We welcome applications from individuals with relevant knowledge and skills to join us in this busy, friendly department which currently handles approximately 20,000 specimens per year and full training will be provided.
Most importantly, the role requires a friendly, enthusiastic and self-motivated person with good interpersonal and communication skills and the ability to work well as part of a team.
For further details or informal visits please contact senior BMS staff .
Main duties of the job
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
You must possess good organisational skills and be able to work as part of a team as well as under your own initiative. The work is interesting and varied and the emphasis is on accuracy and attention to detail. Full training will be given.
About us
Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.
We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.
Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.
Job description
Job responsibilities
Main Duties and Responsibilities:
- To assist with the smooth daily running of the Digital Histopathology Programme (DHP) and work to prioritise and manage the workload.
- Transport glass slides safely and securely from the histopathology laboratory to the digital scanner area, following agreed protocols.
- Clean slides prior to scanning to ensure high-quality digital images and prevent scanner contamination.
-Retrieval and filing of blocks and slides from lab/store as required
- Operate and monitor digital slide scanners, ensuring slides are correctly loaded, scanned, and logged.
- Perform basic troubleshooting of scanner issues and escalate technical problems to DHP lead as appropriate.
- Track the movement and scanning status of slides using laboratory and digital systems (e.g. LIMS, tracking spreadsheets).
- Accurately enter and update data in digital pathology systems to support case tracking and reporting.
- Carry out routine quality checks on scanned images as per departmental guidelines.
- Responsible for dealing with email requests.
- Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.
- Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist
-Arranging deliveries and packaging cases to be sent for outsourcing to Consultants as other hospitals
-Assist with the preparation of slides for scanning, including organising, labelling, and matching with relevant documentation.
-Support the wider histopathology and digital pathology team with general administrative and laboratory duties as required.
- This list is not exhaustive.
Job description
Job responsibilities
Main Duties and Responsibilities:
- To assist with the smooth daily running of the Digital Histopathology Programme (DHP) and work to prioritise and manage the workload.
- Transport glass slides safely and securely from the histopathology laboratory to the digital scanner area, following agreed protocols.
- Clean slides prior to scanning to ensure high-quality digital images and prevent scanner contamination.
-Retrieval and filing of blocks and slides from lab/store as required
- Operate and monitor digital slide scanners, ensuring slides are correctly loaded, scanned, and logged.
- Perform basic troubleshooting of scanner issues and escalate technical problems to DHP lead as appropriate.
- Track the movement and scanning status of slides using laboratory and digital systems (e.g. LIMS, tracking spreadsheets).
- Accurately enter and update data in digital pathology systems to support case tracking and reporting.
- Carry out routine quality checks on scanned images as per departmental guidelines.
- Responsible for dealing with email requests.
- Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.
- Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist
-Arranging deliveries and packaging cases to be sent for outsourcing to Consultants as other hospitals
-Assist with the preparation of slides for scanning, including organising, labelling, and matching with relevant documentation.
-Support the wider histopathology and digital pathology team with general administrative and laboratory duties as required.
- This list is not exhaustive.
Person Specification
Qualifications
Essential
- GCSE's of good grade including Maths & English
Desirable
- Familiarity with DHP/Histopathology
Experience
Essential
- Previous experience working in lab
Desirable
- Healthcare knowledge / medical terminology
Skills
Essential
- oIT literate, with an eye for detail oAccuracy/numeracy oAttention to detail oExcellent administrative and communication skills
Personal Qualities
Essential
- oAble to work on own initiative and as part of a team oRemain calm under pressure oGood interpersonal skills oFlexibility and adaptability oAbility to prioritise own workload oWillingness to undertake mandatory training as required
Person Specification
Qualifications
Essential
- GCSE's of good grade including Maths & English
Desirable
- Familiarity with DHP/Histopathology
Experience
Essential
- Previous experience working in lab
Desirable
- Healthcare knowledge / medical terminology
Skills
Essential
- oIT literate, with an eye for detail oAccuracy/numeracy oAttention to detail oExcellent administrative and communication skills
Personal Qualities
Essential
- oAble to work on own initiative and as part of a team oRemain calm under pressure oGood interpersonal skills oFlexibility and adaptability oAbility to prioritise own workload oWillingness to undertake mandatory training as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
