Job summary
This is a busy yet rewarding role within the plastic surgery department, supporting with the management of our medical workforce rotas.
Main duties of the job
The post holder will be responsible for the production of compliant rotas for the Plastic surgery Department. Ensuring the smooth running of all aspects of the clinical rota system.
Responsible for ensuring all service commitments (theatres and clinics) are fully staffed for each firm.
Responsible for covering staffing issues due to rota gaps or sickness.
Responsible for advising the plastics team/hospital of any changes/alterations to the rota on an ad hoc or permanent basis in a timely manner.
About us
Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.
We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise.Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services.Patients consistently rate QVH amongst the top hospitals in the country for quality of care.
Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.
Job description
Job responsibilities
Please see attached job description document for a complete list of roles and responsibilities and the person specification
Job description
Job responsibilities
Please see attached job description document for a complete list of roles and responsibilities and the person specification
Person Specification
Qualifications
Essential
- NVQ/Diploma Level 3 in a relevant subject or able to demonstrate knowledge within this field through practical experience
Desirable
- QCF level 3 in Business Administration
Experience
Essential
- Experience in administrative roles
- Experience in problem solving and using initiative to resolve non-routine issues
Desirable
- NHS experience
- E-rostering / other rota system experience
- Previous rota admin experience
Knowledge
Essential
- Knowledge of Working Time Directives
Desirable
- Knowledge of Doctors contract terms and conditions.
Skills
Essential
- Strong IT skills
- Organisational skills for complex rotas / systems
- Problem solving skills
- Team working and interpersonal skills
- Communication skills
- Able to work autonomously
Attributes
Essential
- Resilient, hard working and proactive
- Tactful and diplomatic
- Able to cope with multiple conflicting priorities
Person Specification
Qualifications
Essential
- NVQ/Diploma Level 3 in a relevant subject or able to demonstrate knowledge within this field through practical experience
Desirable
- QCF level 3 in Business Administration
Experience
Essential
- Experience in administrative roles
- Experience in problem solving and using initiative to resolve non-routine issues
Desirable
- NHS experience
- E-rostering / other rota system experience
- Previous rota admin experience
Knowledge
Essential
- Knowledge of Working Time Directives
Desirable
- Knowledge of Doctors contract terms and conditions.
Skills
Essential
- Strong IT skills
- Organisational skills for complex rotas / systems
- Problem solving skills
- Team working and interpersonal skills
- Communication skills
- Able to work autonomously
Attributes
Essential
- Resilient, hard working and proactive
- Tactful and diplomatic
- Able to cope with multiple conflicting priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
