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Medway NHS Foundation Trust

Administrator - Antenatal and Fetal Medicine

The closing date is 21 October 2025

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Job summary

Administrator - Antenatal and Fetal Medicine

Division: Women, Children and Young People

Care Group: Women's & Children's

Band: 2

Salary: £24,465 pro rata

Please note this role is fixed term/secondment - 6 Months

We are recruiting for an Administratorwho shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Main duties of the job

The purpose of the Administrator's role is to support the administrative team and Reception team within the Antenatal/Fetal Medicine Department in Women's Services.

The role will include covering the Reception desks in the Department. In addition there will be a need to receive and make telephone calls, communicating in a polite and confident manner. Support will be required with general clerical and administrative tasks, data collection and entry, completion of regulatory documentation, maintenance of clear audit trail and other duties as required. This is a Monday to Sunday service.

Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

About us

Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B - Bold

E - Every person counts

S - Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Details

Date posted

14 October 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year Per Annum/Pro Rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

275-1025-AD-AF

Job locations

Medway Maritime Hospital

Windmill Road

Gillingham, Kent

ME7 5NY


Job description

Job responsibilities

Supporting with day to day reception duties

Handling payments for scan images

Need to transport hospital notes from the department to other areas of the hospital using appropriate transportation

Answering the telephone in a professional manner and making calls as required

Dealing with any relevant paper work

Provide full administration support to the Antenatal/Fetal Medicine Department

Monitoring and checking emails

Responsibility for updating and cleaning databases, systems and spreadsheets

General office duties; appointment booking, photocopying, tracking and ordering patient notes, diary maintenance, stock ordering, audits

The post holder is expected to show initiative, managing priorities and workload using own initiative. There will be a requirement to work to deadlines using time management and organisational skills. The need to have good communication skills both written and verbal is essential, as is the ability to be able to work under pressure and make informed decisions when required.

Job description

Job responsibilities

Supporting with day to day reception duties

Handling payments for scan images

Need to transport hospital notes from the department to other areas of the hospital using appropriate transportation

Answering the telephone in a professional manner and making calls as required

Dealing with any relevant paper work

Provide full administration support to the Antenatal/Fetal Medicine Department

Monitoring and checking emails

Responsibility for updating and cleaning databases, systems and spreadsheets

General office duties; appointment booking, photocopying, tracking and ordering patient notes, diary maintenance, stock ordering, audits

The post holder is expected to show initiative, managing priorities and workload using own initiative. There will be a requirement to work to deadlines using time management and organisational skills. The need to have good communication skills both written and verbal is essential, as is the ability to be able to work under pressure and make informed decisions when required.

Person Specification

Qualifications

Essential

  • General education to GCSE level grades A-C or NVQ Level 2 or equivalent experience

Experience

Essential

  • Experience of answering telephone calls and responding in a timely and courteous manner
  • Experience of working in a team

Skills

Essential

  • Good standard of IT skills - able to use Microsoft Office packages

Values Based Question

Essential

  • How would you ensure you represent MFT in a positive way?
Person Specification

Qualifications

Essential

  • General education to GCSE level grades A-C or NVQ Level 2 or equivalent experience

Experience

Essential

  • Experience of answering telephone calls and responding in a timely and courteous manner
  • Experience of working in a team

Skills

Essential

  • Good standard of IT skills - able to use Microsoft Office packages

Values Based Question

Essential

  • How would you ensure you represent MFT in a positive way?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Medway NHS Foundation Trust

Address

Medway Maritime Hospital

Windmill Road

Gillingham, Kent

ME7 5NY


Employer's website

https://www.medway.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Medway NHS Foundation Trust

Address

Medway Maritime Hospital

Windmill Road

Gillingham, Kent

ME7 5NY


Employer's website

https://www.medway.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

admin supervisor

Tracy Leech

t.leech@nhs.net

01634838921

Details

Date posted

14 October 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year Per Annum/Pro Rata

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

275-1025-AD-AF

Job locations

Medway Maritime Hospital

Windmill Road

Gillingham, Kent

ME7 5NY


Supporting documents

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