Job summary
Resourcing Administrator
Division: Corporate
Care Group: HR and OD
Band: 3
Salary: £24,937 - £26,598 per annum/pro rata
Interview date: 21st August 2025
We are looking for a Recruitment Administrator to work within our busy fast-paced but friendly Recruitment Team. The successful candidate will need to be well-organised, self-motivated and have great telephone manners with the ability toremaincalm under pressure.
You will work across the full end-to-end recruitment cycle(from vacancy creation to on-boarding)for vacancies across the trust. Therefore, the ideal candidate must haveprevious recruitment experience along with experience of working in a busy administrative role(s). You will also be good on the telephone as the role will involve engaging and liaising with your recruiting managers, candidatesand a wide range of staff groupsdaily.
The successful applicant will be required to work from the office for the first 3 months as you develop into the role.However, once training is completed a hybrid working pattern will be in place.
Main duties of the job
To provide strong and collaborative administration support to the Resourcing Team throughout the end to end recruitment process to enable the delivery of a first class recruitment service, and to enhance the department's reputation as a centre of excellence.
Build solid working relationships with key stakeholders, hiring managers and candidates.
To take an active part in the continual streamlining of the recruitment process for permanent and temporary staff.
Be the initial point of contact within the Resourcing department, ensuring that queries are dealt with in a timely, accurate and professionally customer focused manner or are escalated as appropriate.
To provide a high quality, customer focused recruitment service.
About us
Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B - Bold
E - Every person counts
S - Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Job description
Job responsibilities
Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.
To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.
Contact candidates to set up interview schedule both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.
Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.
Ensuring that DBSs and Work Permits of current staff are in date and that any necessary work is completed to ensure compliancy with Trust Policies/UKBA/CQC/NHSLA.
Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.
Produce offer letters and contracts to successful/unsuccessful candidates.Ensure that all recruitment systems are updated and maintained on a daily basis.
Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.
Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.
Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested
Job description
Job responsibilities
Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.
To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.
Contact candidates to set up interview schedule both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.
Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.
Ensuring that DBSs and Work Permits of current staff are in date and that any necessary work is completed to ensure compliancy with Trust Policies/UKBA/CQC/NHSLA.
Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.
Produce offer letters and contracts to successful/unsuccessful candidates.Ensure that all recruitment systems are updated and maintained on a daily basis.
Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.
Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.
Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested
Person Specification
Qualifications
Essential
- English and Mathematics GCSE or equivalent
- NVQ 3 Level or equivalent experience
Knowledge
Essential
- Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications
- Experience of customer service or dealing with general public
- Knowledge of GDPR and its application
- Knowledge of equality and diversity issues and their impact on the work within recruitment
Experience
Essential
- Experience of working as an administrator in a complex and forward-thinking organisation
- Working in a pressurised environment, responding to numerous daily deadlines and ever changing priorities
- Previous administration experience necessary
Skills
Essential
- Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis
- Able to work as part of a multi-disciplinary team to ensure high quality administrative support
Values Based Question
Essential
- Give an example of a time when you have gone the extra mile to help someone
Person Specification
Qualifications
Essential
- English and Mathematics GCSE or equivalent
- NVQ 3 Level or equivalent experience
Knowledge
Essential
- Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications
- Experience of customer service or dealing with general public
- Knowledge of GDPR and its application
- Knowledge of equality and diversity issues and their impact on the work within recruitment
Experience
Essential
- Experience of working as an administrator in a complex and forward-thinking organisation
- Working in a pressurised environment, responding to numerous daily deadlines and ever changing priorities
- Previous administration experience necessary
Skills
Essential
- Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis
- Able to work as part of a multi-disciplinary team to ensure high quality administrative support
Values Based Question
Essential
- Give an example of a time when you have gone the extra mile to help someone
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
