Job summary
Materials Management Clerk
Division: Estates & Facilities
Band: 3
Salary: £24,071 - £25,674 per annum/pro rata
Contract: 6 Months Fixed Term/Secondment
We are recruiting for a Materials Management Clerk who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
The Procurement Department at Medway is a very close knit team of 24, we work in a very friendly and professional manner and all support one another to deliver the departments objectives.
The procurement function covers aspects such strategic procurement, materials management, stores and distribution and covers not only the main hospital but clinics and surgeries in our local community.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.
As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.
Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.
Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:
B - Bold
E - Every person counts
S - Sharing and open
T - Together
Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.
Job description
Job responsibilities
To be responsible for the successful management of the relationship between wards/ departments nursing staff and the Materials Management function by liaising on a regular basis to identify and resolve stock issues
To provide assistance, guidance and advice on stock levels, product range and stock management procedures to ward/ department managers, clinical and support staff, and provide monthly usage reports obtained from the NHSSC web site
To review stock levels on each ward/department on a weekly basis and initiate the accurate and timely replenishment of stocks using the Trusts inventory management system
To check for accuracy, unpack and put away the weekly/daily stock replenishment orders
To review and resolve all discrepancies concerning stock by liaising with customers and external suppliers as appropriate. To advise on appropriate action for uplifts and return policies and to implement as necessary
To facilitate in the Trust wide year-end stock valuation. To undertake the stock counting process to ensure conformance to the Trust Standing Financial Instruction. To review the ward valuation figures and investigate and resolve any discrepancies or errors
Job description
Job responsibilities
To be responsible for the successful management of the relationship between wards/ departments nursing staff and the Materials Management function by liaising on a regular basis to identify and resolve stock issues
To provide assistance, guidance and advice on stock levels, product range and stock management procedures to ward/ department managers, clinical and support staff, and provide monthly usage reports obtained from the NHSSC web site
To review stock levels on each ward/department on a weekly basis and initiate the accurate and timely replenishment of stocks using the Trusts inventory management system
To check for accuracy, unpack and put away the weekly/daily stock replenishment orders
To review and resolve all discrepancies concerning stock by liaising with customers and external suppliers as appropriate. To advise on appropriate action for uplifts and return policies and to implement as necessary
To facilitate in the Trust wide year-end stock valuation. To undertake the stock counting process to ensure conformance to the Trust Standing Financial Instruction. To review the ward valuation figures and investigate and resolve any discrepancies or errors
Person Specification
Qualifications
Essential
- NVC Level 3 or equivalent level of knowledge
- Good general education
Knowledge
Essential
- Excel spreadsheets
- Understanding of purchasing and supply process
- Computer literate
- Previous Inventory management experience
Skills
Essential
- Liaise at all levels in the organisation
- Accurate and methodical approach to problem solving
- Previous experience in inventory management and procurement systems
Values Based Question
Essential
- Give an example of a time where you have demonstrated a 'can do' attitude (including the situation you were in) and the outcome
Person Specification
Qualifications
Essential
- NVC Level 3 or equivalent level of knowledge
- Good general education
Knowledge
Essential
- Excel spreadsheets
- Understanding of purchasing and supply process
- Computer literate
- Previous Inventory management experience
Skills
Essential
- Liaise at all levels in the organisation
- Accurate and methodical approach to problem solving
- Previous experience in inventory management and procurement systems
Values Based Question
Essential
- Give an example of a time where you have demonstrated a 'can do' attitude (including the situation you were in) and the outcome
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
