Job summary
Job Title: Health Records Clerk
Division: Perioperative & Critical Care
Care Group: Corporate
Band: 2
Interview Date: 7th May 2024
We are recruiting for a Medical Records Clerk, who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
Main duties of the job
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved. Our culture and values are what drives the Trust and is the heartbeat of who we are as an organisation.
Our Trust is a great choice for people who want to develop their career in an ambitious environment.
The NHS are striving towards "we work flexibly" as a workforce, we want to ensure that you can work in a way that is best for us, our patients, and importantly for you. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
All of our substantive & fixed term employees can enjoy a range of staff benefits, a gym, an active health and wellbeing programme, an on-site nursery and a cycle to work scheme.
We are taking positive action to ensure that we can attract, recruit and retain the best talent and would welcome more applicants from under - represented groups to support the Trusts commitment to a diverse, inclusive and an employer of choice workforce.
All staff at Medway comply the Trust's and the Kent and Medway Safeguarding Board's policies on safeguarding children, young people and vulnerable adults.
About us
Our Vision and Values
All staff must commit to our Vision and Values and exhibit behaviours in line with our new Values.
Bold We are inspiring and ambitious
Every Person Counts We are respectful and supportive
Sharing and Open We are open and speak up
Together We are inclusive and responsible
Our Trust is a great choice for people who want to develop their career in an ambitious environment. Our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
Job description
Job responsibilities
Safe and accountable storage of patients health records in our off site facility at Stirling Park and in the Deceased Library Area
Coordination of missing notes to deliver to various services throughout the Trust
Collection of notes from wards to amalgamate with originals
Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients notes
Repairs and maintenance of all health records
Culling and destruction of health records according to the NHS guidelines
Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway.
Effective and efficient coordination of the delivery of notes between both sites.
Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department.
Collection of notes from wards to amalgamate with originals
Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.
Job description
Job responsibilities
Safe and accountable storage of patients health records in our off site facility at Stirling Park and in the Deceased Library Area
Coordination of missing notes to deliver to various services throughout the Trust
Collection of notes from wards to amalgamate with originals
Prep notes for Outpatient clinics to ensure updated demographic information and referral letters are in patients notes
Repairs and maintenance of all health records
Culling and destruction of health records according to the NHS guidelines
Distribution and management of the delivery of notes throughout the Trust via Transit Area at Medway.
Effective and efficient coordination of the delivery of notes between both sites.
Digital Health Records Clerk (Scanning Team) - Collection, preparation, scanning and quality checking of patient notes. Requires attention to detail, strong computer skills, ability to consistently work at fast pace whilst maintaining quality. Manual handling of multiple notes folders from the whole site and within medical records department.
Collection of notes from wards to amalgamate with originals
Tracking of all notes to record appropriate location at any given time within the department and to where the notes are being sent/ allocated.
Person Specification
Qualifications
Essential
- Good General Education to O' Level or equivalent.
Experience
Essential
- Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
- Admin / office experience . Must be interested in providing a quality service to support excellent patient care and experience
Person Specification
Qualifications
Essential
- Good General Education to O' Level or equivalent.
Experience
Essential
- Has the ability to adapt to challenging and changing situations/demands and able to support colleagues through stressful situations, including flexibility to provide cover
- Admin / office experience . Must be interested in providing a quality service to support excellent patient care and experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
