Job summary
Job Title: PMO Project Development Manager
Division: Corporate
Band: 7
Salary: £43,742 - £50,056 per annum/pro rata
Interview Date: 10th January 2024
We are recruiting for a PMO Project Development Managerwho shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.
The Programme Management Office provides a key enabling service to the Trust and is vital in the delivery of both the Efficiencies Programme and the Patient First Improvement Programme at Medway NHS Foundation Trust (MFT).
The PMO Project Development Manager post sits within this newly reformed team and is one of five project manager roles within the team. The PMO Project Delivery Manager is integral to the delivery of both our efficiencies programme, and our Patient First corporate projects and programmes as agreed by our executive team.
The PMO is responsible for monitoring, reporting and driving progress of these schemes across the Trust, ensuring appropriate governance, oversight and assurance up to Board level. The PMO are responsible for continuous improvement training, coaching and embedding the Patient First methodology and ethos across the site.
Main duties of the job
This role is instrumental to the successful delivery of our Efficiencies Programme, as well as our corporate projects Trust-wide.
The Project Development Manager will support the Head of PMO who is responsible for ensuring the delivery of high quality information, supports prioritisation of project deliverables, progress of the deliverables and highlighting the risks and benefits associated with all projects in their remit.
Our values are Bold, Every Person Counts, Sharing and Open and Together. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.
We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.
To contribute to our exciting future and become part of our team, apply today.
About us
Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved. Our culture and values are what drives the Trust and is the heartbeat of who we are as an organisation.
Our Trust is a great choice for people who want to develop their career in an ambitious environment.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement which will not mean sacrificing time for personal interests or family commitments. We aim to support you to work flexibly in a way that will suit you and us.
All of our substantive & fixed term employees can enjoy a range of staff benefits, a gym, an active health and wellbeing programme, an on-site nursery and a cycle to work scheme.
We are taking positive action to ensure that we can attract, recruit and retain the best talent and would welcome more applicants from under - represented groups to support the Trusts commitment to a diverse, inclusive and an employer of choice workforce.
All staff at Medway comply the Trust's and the Kent and Medway Safeguarding Board's policies on safeguarding children, young people and vulnerable adults.
Job description
Job responsibilities
Engaging with a wide range of stakeholders, including external to ensure alignment across the local health and care system
Have experience in delivering performance news to stakeholders on a frequent basis
Provide and receive highly complex and sometimes contentious information to a wide range of audiences (including Executive leaders) on a frequent basis, ensuring you are able to overcome barriers to understanding. This will include project reports, communications, business cases, bids for funding and explanations of technical and complex issues. Make recommendations and present findings at all levels throughout the Trust including to senior clinical and management audiences.
Support the stakeholder management for all workstreams within the individuals portfolio.
Manage, motivate, persuade and influence multiple stakeholders and partners to ensure a shared purpose and those responsibilities are clear, agreed and followed up in a timely manner
Ensure the inclusion of change management and stakeholder management methods, techniques and principles in the implementation approach to manage change at all levels.
Advocate the development of an improvement culture and a focus on financial sustainability across the organisation
Transfer improvement skills via other forms of development such as mentoring, peer coaching and team development sessions. This will involve coaching through huddles/ boards and through A3s.
Use problem-solving skills to find and understand root causes of problems and identify opportunities for improvement.
To understand and track complex interdependencies between different initiatives and different parts of the organisation or sector that may impact the Efficiencies programme, and make judgments and recommendations based on this information
Track and evaluate changes, measuring impact and progress against agreed and robust improvement metrics.
Collect, analyse, synthesise and report on complex data and to use this to inform the identification, prioritisation and delivery of efficiencies and improvement initiatives.
Advocate for and ensure the inclusion of data analysis expertise to support expert advice on the use of data to drive data-led prioritisation and improvement in the organisation.
Provide progress reports against planned delivery, performance metrics and agreed milestones
Support with the development of improvement stories to share internally and externally to demonstrate value and impact
Ensuring processes and systems are in place to enable effective planning and scheduling
Managing project controls and reporting progress to programme managers and head of service
Design, facilitate and lead substantial workshops, stakeholder events and project meetings with a wide range of stakeholders. This may include rapid improvement and efficiencies planning events with very senior stakeholders.
Apply an efficiencies lens to the development and identification of efficiencies, lean methodology, Getting Right First Time (GIRFT) benchmarking and in so doing identify and eliminate waste in a multi-faceted and complex system. This must ensure the postholder takes in to account risk and quality impact of all initiatives.
Benchmark services using tools like Model Hospital and GIRFT to enhance our efficiencies programme and identify areas of opportunity.
Support with formulation of long term Efficiencies plans to enable the Trust to meet a break even target and reduce our overspend, embedding financial stability in the Trust
Maintain strong governance, processes and standardised documentation for all projects and programmes within their remit
Driver meetings, breakthrough objective huddles and other huddles take place standing up in front of a physical white board, therefore standing for a period of time will be required on a frequent basis
This role will impact our patients experience and care at the Trust, by focussing on implementing change and reducing waste whilst capturing financial savings. The post holder must be able to support colleagues and service leads to ensure that our Patient First ethos is embedded.
Ensure the completion of Quality and Equality Impact Assessments for all change projects to ensure no detrimental impact to our patients or staff
Responsible for delivering Efficiencies that will develop services across the Trust
Responsible for policies and standard operating procedures relating to the efficiencies programme and corporate projects, and ensuring compliance and alignment to Trust strategies
Responsible for the budget for the PMO arm of the Transformation Team, including the procurement or maintenance of physical assets and supplies
Leadership of the PMO team, working closely with the Head of Transformation to ensure alignment across the wider team
Coach and support junior colleagues within the Transformation Team to build and embed capability and capacity
Have experience in the development of internal and external colleagues
Align and mobilise the network of resources to support the wider transformation agenda at MFT
Build capability in our workforce through the design and delivery of development programmes, training and coaching regarding efficiencies
Provide line management to PMO team group including analysts, project managers and support officers
Promote equality in care and practice by recognising, respecting and meeting the needs and choices of individuals.
Provide visible and effective leadership, creating a climate where individuals and teams understand their roles and responsibilities and people are empowered to be effective in their role.
Job description
Job responsibilities
Engaging with a wide range of stakeholders, including external to ensure alignment across the local health and care system
Have experience in delivering performance news to stakeholders on a frequent basis
Provide and receive highly complex and sometimes contentious information to a wide range of audiences (including Executive leaders) on a frequent basis, ensuring you are able to overcome barriers to understanding. This will include project reports, communications, business cases, bids for funding and explanations of technical and complex issues. Make recommendations and present findings at all levels throughout the Trust including to senior clinical and management audiences.
Support the stakeholder management for all workstreams within the individuals portfolio.
Manage, motivate, persuade and influence multiple stakeholders and partners to ensure a shared purpose and those responsibilities are clear, agreed and followed up in a timely manner
Ensure the inclusion of change management and stakeholder management methods, techniques and principles in the implementation approach to manage change at all levels.
Advocate the development of an improvement culture and a focus on financial sustainability across the organisation
Transfer improvement skills via other forms of development such as mentoring, peer coaching and team development sessions. This will involve coaching through huddles/ boards and through A3s.
Use problem-solving skills to find and understand root causes of problems and identify opportunities for improvement.
To understand and track complex interdependencies between different initiatives and different parts of the organisation or sector that may impact the Efficiencies programme, and make judgments and recommendations based on this information
Track and evaluate changes, measuring impact and progress against agreed and robust improvement metrics.
Collect, analyse, synthesise and report on complex data and to use this to inform the identification, prioritisation and delivery of efficiencies and improvement initiatives.
Advocate for and ensure the inclusion of data analysis expertise to support expert advice on the use of data to drive data-led prioritisation and improvement in the organisation.
Provide progress reports against planned delivery, performance metrics and agreed milestones
Support with the development of improvement stories to share internally and externally to demonstrate value and impact
Ensuring processes and systems are in place to enable effective planning and scheduling
Managing project controls and reporting progress to programme managers and head of service
Design, facilitate and lead substantial workshops, stakeholder events and project meetings with a wide range of stakeholders. This may include rapid improvement and efficiencies planning events with very senior stakeholders.
Apply an efficiencies lens to the development and identification of efficiencies, lean methodology, Getting Right First Time (GIRFT) benchmarking and in so doing identify and eliminate waste in a multi-faceted and complex system. This must ensure the postholder takes in to account risk and quality impact of all initiatives.
Benchmark services using tools like Model Hospital and GIRFT to enhance our efficiencies programme and identify areas of opportunity.
Support with formulation of long term Efficiencies plans to enable the Trust to meet a break even target and reduce our overspend, embedding financial stability in the Trust
Maintain strong governance, processes and standardised documentation for all projects and programmes within their remit
Driver meetings, breakthrough objective huddles and other huddles take place standing up in front of a physical white board, therefore standing for a period of time will be required on a frequent basis
This role will impact our patients experience and care at the Trust, by focussing on implementing change and reducing waste whilst capturing financial savings. The post holder must be able to support colleagues and service leads to ensure that our Patient First ethos is embedded.
Ensure the completion of Quality and Equality Impact Assessments for all change projects to ensure no detrimental impact to our patients or staff
Responsible for delivering Efficiencies that will develop services across the Trust
Responsible for policies and standard operating procedures relating to the efficiencies programme and corporate projects, and ensuring compliance and alignment to Trust strategies
Responsible for the budget for the PMO arm of the Transformation Team, including the procurement or maintenance of physical assets and supplies
Leadership of the PMO team, working closely with the Head of Transformation to ensure alignment across the wider team
Coach and support junior colleagues within the Transformation Team to build and embed capability and capacity
Have experience in the development of internal and external colleagues
Align and mobilise the network of resources to support the wider transformation agenda at MFT
Build capability in our workforce through the design and delivery of development programmes, training and coaching regarding efficiencies
Provide line management to PMO team group including analysts, project managers and support officers
Promote equality in care and practice by recognising, respecting and meeting the needs and choices of individuals.
Provide visible and effective leadership, creating a climate where individuals and teams understand their roles and responsibilities and people are empowered to be effective in their role.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent level qualification or experience
- Project Management Qualification e.g. MSP, Prince 2 (advanced) or equivalent experience
- Evidence of continuing professional development
Knowledge
Essential
- Understanding of continuous improvement methodology, project management and financial controls
- Understanding of economic, financial and organisational complexities of the NHS and local healthcare environment
- Understanding of the dynamics of the health care environment and local health care systems
Experience
Essential
- Experience in project management (preferably within an acute Trust)
- Experience of delivering large scale improvements through the design, development and implementation stages
- Demonstrable experience of the effective use of project management techniques to effectively manage across workstreams/ departmental boundaries
- Experience of effective use of project management tools across an organisation
Skills
Essential
- Ability to assimilate and analyse information, e.g. range of data to adapt continous improvement activity planning and provision
- Highly proficient in the use of Microsoft products including Word, Excel, Visio and PowerPoint.
- Advanced communication skills both written (complex report writing) and spoken, including expert facilitation skills.
- Ability to present effectively to large groups including very senior staff and external professional bodies
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent level qualification or experience
- Project Management Qualification e.g. MSP, Prince 2 (advanced) or equivalent experience
- Evidence of continuing professional development
Knowledge
Essential
- Understanding of continuous improvement methodology, project management and financial controls
- Understanding of economic, financial and organisational complexities of the NHS and local healthcare environment
- Understanding of the dynamics of the health care environment and local health care systems
Experience
Essential
- Experience in project management (preferably within an acute Trust)
- Experience of delivering large scale improvements through the design, development and implementation stages
- Demonstrable experience of the effective use of project management techniques to effectively manage across workstreams/ departmental boundaries
- Experience of effective use of project management tools across an organisation
Skills
Essential
- Ability to assimilate and analyse information, e.g. range of data to adapt continous improvement activity planning and provision
- Highly proficient in the use of Microsoft products including Word, Excel, Visio and PowerPoint.
- Advanced communication skills both written (complex report writing) and spoken, including expert facilitation skills.
- Ability to present effectively to large groups including very senior staff and external professional bodies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
