Job summary
If you are a motivated and enthusiastic Personal Assistant, with experience of providing support at a senior level, we have an exciting opportunity for you.
This role will require high levels of confidentiality, attention to detail and the ability to work in a fast moving, and sometimes highly pressurised environment.
Applicants must have the ability to work on their own initiative, with little supervision, but at the same time play an integral role in the wider administration team within the Directorate, offering support to colleagues, and others, where required. Experience of minute taking is essential.
This is a full time, hybrid working, position.
We offer a fantastic benefits package including a minimum of 27 days holiday (plus bank holidays), flexible home working and NHS pension scheme, as well as access to staff wellbeing services.
For any further information regarding this role, please contact Amy Poole, Deputy Trust Secretary on 01522 309196 or via email amy.poole1@nhs.net.
Closing date for applications is Sunday 23 June 2024.
Main duties of the job
To provide efficient and effective administrative support to the Nursing and Quality Directorate, including dedicated personal assistant support to the Deputy Director of Nursing and Quality, and the Deputy Director of Nursing and Professionals.
To provide efficient and effective administrative and minuting support to a variety of tier four nursing, quality, and professional meetings, as outlined in the Trust Governance Structure.
The postholder will be expected to act on their own initiative and provide cross cover / support for other administrators within the Directorate as necessary, in order to facilitate effective service function.
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
Early access to Psychological Therapies and Physiotherapy
Competitive annual leave allowance
Car leasing scheme
Childcare Vouchers
NHS pension scheme
Free eye tests
Money saving options through our salary sacrifice scheme
Discounts on major high street retailers and restaurants
Get in touch today.
Job description
Job responsibilities
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
Early access to Psychological Therapies and Physiotherapy
Competitive annual leave allowance
Car leasing scheme
Childcare Vouchers
NHS pension scheme
Free eye tests
Money saving options through our salary sacrifice scheme
Discounts on major high street retailers and restaurants
Get in touch today.
Person Specification
Qualifications
Essential
- RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word-processing.
- NVQ 4 in Business Administration or equivalent.
- Audio Typing
- English 'O' level/GCSE or equivalent.
- Willingness to undertake additional training as necessary
Desirable
Experience
Essential
- Relevant experience with all Microsoft 'Office' packages
- Relevant secretarial experience
- Experience of supervising staff
- Experience in working with senior managers and in managing confidential issues and matters.
- Excellent organisational and time management skills
- Experience of co-ordinating and delegating work.
Desirable
- Diary Management including electronic diary management.
- Previous experience in a medical or NHS setting.
Skills
Essential
- Excellent organisational skills.
- Diary management skills.
- Ability to take and produce formal minutes of meetings at a senior management level
- Ability to deal with difficult situations and under pressure with tact and diplomacy
- Ability to adapt to change and to develop services and systems to meet changing requirements.
- Must be reliable and able to work under pressure and to deadlines
- Ability to work on own initiative and with minimal supervision and to deliver to deadlines.
- Time management skills and able to prioritise workload of self and others
- Excellent communication skills both written and verbal
- Good telephone manner
- Ability to maintain confidentiality.
- Approachable, adaptable and flexible.
- To be able to travel without the use of public transport to participate in meetings and training in other parts of the county
Person Specification
Qualifications
Essential
- RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word-processing.
- NVQ 4 in Business Administration or equivalent.
- Audio Typing
- English 'O' level/GCSE or equivalent.
- Willingness to undertake additional training as necessary
Desirable
Experience
Essential
- Relevant experience with all Microsoft 'Office' packages
- Relevant secretarial experience
- Experience of supervising staff
- Experience in working with senior managers and in managing confidential issues and matters.
- Excellent organisational and time management skills
- Experience of co-ordinating and delegating work.
Desirable
- Diary Management including electronic diary management.
- Previous experience in a medical or NHS setting.
Skills
Essential
- Excellent organisational skills.
- Diary management skills.
- Ability to take and produce formal minutes of meetings at a senior management level
- Ability to deal with difficult situations and under pressure with tact and diplomacy
- Ability to adapt to change and to develop services and systems to meet changing requirements.
- Must be reliable and able to work under pressure and to deadlines
- Ability to work on own initiative and with minimal supervision and to deliver to deadlines.
- Time management skills and able to prioritise workload of self and others
- Excellent communication skills both written and verbal
- Good telephone manner
- Ability to maintain confidentiality.
- Approachable, adaptable and flexible.
- To be able to travel without the use of public transport to participate in meetings and training in other parts of the county
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
