Job summary
This is a Band 7 post - subject to full Job Evaluation.
We are inviting applications for a Property Manager, to work within the Estates Operations Team; this role will contribute to ensuring that Lincolnshire continues to deliver a high-quality service that meets the needs of all our patients and families in line with Trust strategies. As Property Manager you will be responsible for the management of the Trust estate, utilization and work closely with the Head of Estates & Facilities, Capital Team supporting the Trusts Estates Strategies.
The Estates Shared Service manage and monitor the Estates interests for Lincolnshire Partnership NHS Foundation Trust (LPFT), Lincolnshire Community Health Services NHS Trust (LCHS), as well as other 'System' partners and stakeholders. The Head of Estates & Facilities is a key member of this team; working closely with all Clinical divisions, Estates colleagues, and an array of Public Service partners and stakeholders.
The successful candidate will have good communication skills and possess the ability to work on their own initiative. Whilst desirable, it is not essential that applicants have experience in working in a Healthcare environment.
If you feel that you have the right skills and you are keen to develop, then we look forward to hearing from you.
For further details contact Julia Norsworthy on 07879 605719 or julia.norsworthy@nhs.net
Main duties of the job
The post holder will be responsible for the management of the Trust estate utilisation and be
responsible for management of the Estates legal services process and actions for acquisition, new lease negotiations and variations, development and disposal of premises. The Role will also include leading the ERIC (Estates Returns Information Collective and PAM (Premises Assurance Model) returns
The Estates Property Manager will work closely with the Associate Director of Estates and Facilities and Head Of Estates & Facilities
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're proud of this!
We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.
This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Job description
Job responsibilities
Provide estates support in regard to relevant specialist area relating to property.
Support the Associate Director of Estates and Facilities advising on the development of the Estates Strategy. Working within the Estates and Facilities Team, in partnership with clinical and administrative managers and leads, to deliver service improvement projects to achieve the Trusts transformational aims and strategic objectives.
Provide professional and technical advice on the purchase, leasing, development and disposal of property and land including rateable values, ensuring the best interest of the Trust and its partners.
To lead the development of leases and licences , ensuring these are actively reviewed as necessary in a timely manner.
Liaise with professional bodies / landlords / NHSPS as required to ensure compliance / probity in all estate related matters including solicitors, District Valuer and Valuation Officer, and appointed Estate.
Completion of central information returns including surplus property; ERIC, PAM, PLACE, etc.
Support the Trusts back log maintenance as required.
Responsible for the development and management of appropriate estates information systems and information/data storage relating to property contracts and leases.
Compile and maintain evidence to provide assurance of compliance with statutory instruments; HBNs, HTMS, ACOPs and CQC standards, with particular reference to contracts / leases/ licences as appropriate.
Ensure systems are in place so that procurement and financial transactions within the Estates function meet the agreed standing financial instructions and procurement procedures; in-depth analysis, interpretation and production of complex data and multiple reports including financial reporting.
Responsible for maintaining and updating the property databases including lease renewals / leases and licences to support National initiatives as required.
Supporting the Strategic Transformation Partnership (STP) / One Public Estate (OPE) initiatives and comply with duties as assigned to the role; support the development of specified business cases including scoping and modelling; using knowledge and expertise facilitate service improvement events to identify opportunities for redesign and sustainable improvement; use a standardised approach to diagnose, implement and sustain change.
Job description
Job responsibilities
Provide estates support in regard to relevant specialist area relating to property.
Support the Associate Director of Estates and Facilities advising on the development of the Estates Strategy. Working within the Estates and Facilities Team, in partnership with clinical and administrative managers and leads, to deliver service improvement projects to achieve the Trusts transformational aims and strategic objectives.
Provide professional and technical advice on the purchase, leasing, development and disposal of property and land including rateable values, ensuring the best interest of the Trust and its partners.
To lead the development of leases and licences , ensuring these are actively reviewed as necessary in a timely manner.
Liaise with professional bodies / landlords / NHSPS as required to ensure compliance / probity in all estate related matters including solicitors, District Valuer and Valuation Officer, and appointed Estate.
Completion of central information returns including surplus property; ERIC, PAM, PLACE, etc.
Support the Trusts back log maintenance as required.
Responsible for the development and management of appropriate estates information systems and information/data storage relating to property contracts and leases.
Compile and maintain evidence to provide assurance of compliance with statutory instruments; HBNs, HTMS, ACOPs and CQC standards, with particular reference to contracts / leases/ licences as appropriate.
Ensure systems are in place so that procurement and financial transactions within the Estates function meet the agreed standing financial instructions and procurement procedures; in-depth analysis, interpretation and production of complex data and multiple reports including financial reporting.
Responsible for maintaining and updating the property databases including lease renewals / leases and licences to support National initiatives as required.
Supporting the Strategic Transformation Partnership (STP) / One Public Estate (OPE) initiatives and comply with duties as assigned to the role; support the development of specified business cases including scoping and modelling; using knowledge and expertise facilitate service improvement events to identify opportunities for redesign and sustainable improvement; use a standardised approach to diagnose, implement and sustain change.
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent e.g. Business Management BA (Hons) or equivalent degree or experience
- Specialist knowledge in property management or similar relative knowledge gained through qualifications, training and/or experience.
Desirable
- Corporate member of professional institution relevant to role.
- Prince 2 /Project Management qualification or working towards
Experience
Essential
- Demonstrable experience of effective budgetary management and delivery.
- Experience of specifying consultant briefs and monitoring their performance.
- Sound knowledge of the management of budgets and budgetary control measures together with knowledge and experience of appropriate Procurement requirements and practices.
- Experience of translating strategy into operational plans.
- Knowledge of the requirement/constraint of estates construction projects and programme of works.
- Knowledge and understanding of performance monitoring, quality assurance, project management, change management and facilitation skills within the NHS underpinned by relevant practical implementation and experience.
Desirable
- Significant understanding of the legal process associated with the acquisition, leasing and letting, and disposal of properties,
- Significant knowledge and experience of producing business cases for estates development and change.
- Proven experience of leading and facilitating change.
Skills
Essential
- Able to work under pressure and to deadlines.
- Flexible approach.
- Understanding of H&S and HSE guidance.
- Effective communication both written and verbal.
- Customer focused.
- In-depth knowledge and understanding of NHS strategic policies
- Knowledge of NHS policies, planning, and overall governance frameworks
- Excellent IT skills - experience and proficient ability to use Microsoft office applications, databases and other systems as required - Microsoft Office and other computer applications, for example MS Word, MS Excel, and MS Power Point.
Desirable
- Experience of working within Estates & Facilities environment.
Special Requirements
Essential
- Ability to travel independately across sites
- Provide a Return to Work Commitment out of normal hours
Person Specification
Qualifications
Essential
- Educated to Degree level or equivalent e.g. Business Management BA (Hons) or equivalent degree or experience
- Specialist knowledge in property management or similar relative knowledge gained through qualifications, training and/or experience.
Desirable
- Corporate member of professional institution relevant to role.
- Prince 2 /Project Management qualification or working towards
Experience
Essential
- Demonstrable experience of effective budgetary management and delivery.
- Experience of specifying consultant briefs and monitoring their performance.
- Sound knowledge of the management of budgets and budgetary control measures together with knowledge and experience of appropriate Procurement requirements and practices.
- Experience of translating strategy into operational plans.
- Knowledge of the requirement/constraint of estates construction projects and programme of works.
- Knowledge and understanding of performance monitoring, quality assurance, project management, change management and facilitation skills within the NHS underpinned by relevant practical implementation and experience.
Desirable
- Significant understanding of the legal process associated with the acquisition, leasing and letting, and disposal of properties,
- Significant knowledge and experience of producing business cases for estates development and change.
- Proven experience of leading and facilitating change.
Skills
Essential
- Able to work under pressure and to deadlines.
- Flexible approach.
- Understanding of H&S and HSE guidance.
- Effective communication both written and verbal.
- Customer focused.
- In-depth knowledge and understanding of NHS strategic policies
- Knowledge of NHS policies, planning, and overall governance frameworks
- Excellent IT skills - experience and proficient ability to use Microsoft office applications, databases and other systems as required - Microsoft Office and other computer applications, for example MS Word, MS Excel, and MS Power Point.
Desirable
- Experience of working within Estates & Facilities environment.
Special Requirements
Essential
- Ability to travel independately across sites
- Provide a Return to Work Commitment out of normal hours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
