Moorfields Eye Hospital NHS Foundation Trust

Theatre Materials Management Lead

This job is now closed

Job summary

This exciting, new and developing role as part of the supporting team to Theatres at City Road.

The post holder will be responsible for the day-today provision of an effective and efficient Materials Management service to the 10 operating Theatres at City Road.

Ensuring that the departmental stocks are checked and replenished, following all Trust policies and procedures and Health and Safety requirements.

Main duties of the job

Provide material management support to Theatres at City Road:

Assisting with the movement and supply of stock.

To play a lead role in ordering stock up to an agreed par level using a variety

of order tools including supply chain and e-procurement systems.

To assist in the negotiation of contracts for goods and services on behalf of the Trust, ensuring compliance with Trusts Standing Financial Instruction (SFI's), in a efficient and effective manner.

To recommend areas that offer savings opportunities to the Trust.

Manage all evaluations in Theatres and Day Surgery Unit following the Trust policies and procedures.

To maintain all areas of stock to agreed levels.

About us

At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:

Salary including High-Cost Area Supplement

Opportunity to join the NHS Pension Scheme

Free 24/7 independent counselling service

Learning and development opportunities

Easy and quick transport links

A range of attractive benefits and discounts

Access to Blue Light Card and other NHS Discount Schemes

Free Pilates classes

Full support and training to develop your skills

Flexible working friendly organisation

And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.

Date posted

08 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£30,279 to £33,116 a year Per Annum, Including HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

273-DC-5347

Job locations

Moorfields Theatres City Road

162 City Road

London

EC1V 2PD

Job description

Job responsibilities

Prioritise urgent requirements.

Assess stock management requirements with the departmental manager-identify cost savings where appropriate.

Check requisitions and raise orders against national and local contracts.

Raise orders with values below the quotation / tender thresholds as per SFIs.

Evaluate products and carry out a cost analysis (prices versus costs).

Recommending cost savings to the customer, if applicable.

Check and maintain all consignment stocks held in Theatres

Process and monitor uplifts/returns and ensure credits are processed.

Responsible for stock takes and maintain records of stock takes.

Perform par level reviews to ensure stock levels are sufficient to keep up with demand.

Play an active role in planning and deployment of new processes in Theatres.

To analyse and report on cost savings on a monthly basis to the Departmental Head

Contract monitoring duties: to include meeting with sales representatives, stakeholders and complete template documents

Carry out regular expediting on outstanding orders.

For items that come into the categories of compliance of Fire Health & Safety and E.C. regulations ensure the items comply with any relevant E.B.M.E department for the approval before placing the order.

For single tender action process, ensure a signed waiver to Trust SFIs and SOs is obtained. This process must only be used in extreme cases.

Undertake regular reviews of Theatre Material Management and advise on improvements to the service.

Act as a secretary/ scriber during any departmental meetings recording the minutes, sending for approval and disseminating to the staff before the next meeting

To have a regular meeting with the Medical Equipment Manager to discuss issues affecting Procurement of Supplies

To implement the Local Rules on the Management of Consumables and Equipment within Theatres.

Monitor key performance indicators related to materials management processes, such as inventory turnover, supply chain efficiency, and equipment uptime.

Identify areas for improvement and implement process enhancements or technology solutions to streamline operations and enhance productivity.

Feedback from stakeholders/staff and actively participate in quality improvement initiatives to achieve organizational goals and deliver exceptional patient outcomes.

Provide oversight of Tutoplast deliveries to the department from eye bank, verifying quality, quantity, and adherence to established standards and protocols including signing and sign out of ledger.

Work with service manager to monitor invoicing processes related to operating theatre materials, ensuring accuracy and timeliness in payments.

Work closely with procurement team to have over sight of procurement activities, including sourcing, purchasing, and ensuring that purchase on routine orders are monitored to prevent excess ordering.

Works closely with the Materials Management Coordinator