Job summary
The post holder will be involved in all aspects relating to the use and improvement of the Trust's People Systems (ESR, eRoster & eExpenses) and associated workstreams, providing support for project implementation, monitoring and delivery of actions plans, training, and, coaching.
The post holder will be expected to work closely with People Systems and project managers, to provide an overview of the programme of work and to help deliver the project aims and objectives.
Provide project support using project methodologies and tools for the implementation of system upgrades, process changes and new implementation.
Main duties of the job
System Support:Support ESR, eRoster, eExpenses and other platforms through testing, audits, upgrades, documentation, and user training.
Project & Change Delivery:Contribute to system implementation and improvement projects using project management tools and Qii methodology.
Improvement:Identify and implement system efficiencies through automation (e.g., Power Automate, MS Forms) and standardised processes.
Stakeholder Engagement:Communicate effectively with Trust teams, and support end users
Policy & SOP Development:Create, review and maintain SOPs and policies related to People Systems usage and process governance.
Training & Coaching:Deliver training and create resources to upskill internal teams and end users across the Trust.
Reporting & Analytics:Produce dashboards and reports to measure performance, support benefit realisation, and identify improvement opportunities.
Collaboration:Work with internal and external stakeholders to ensure integration, data quality, and adoption of best practice.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Qualifications & Training
Essential
- Educated to degree level in Business or related field, or equivalent experience within project support/change management environment.
- Project management foundation qualification (i.e. PRINCE2, Agile), or equivalent experience of project management frameworks and methodologies.
- Qii coaching qualification, or relevant experience of delivering changes from a quality improvement and innovation approach.
Desirable
- Practical knowledge of roster, ESR and payroll systems and processes.
- Project management practitioner qualification.
Knowledge and Experience
Essential
- Experience of being part of successful multidiscipline project teams
- Experiences in the preparation, maintenance and presentation of documents using MS office e.g. Excel spread sheets, Word reports, PowerPoint etc.
- Experience of delivering effective training in both a formal an informal setting and of presenting to multi-disciplinary stakeholders.
- Project Management and experience in delivery of successful projects, using recognised methodologies and associated systems.
Desirable
- Experience in developing and managing Monday.com boards. edge of Service Delivery within the NHS
- Experience in management of workflow and automation systems (e.g. Power automates).
Personal Attributes & Skills
Essential
- Highly effective interpersonal, communication, verbal and writing skills.
- Good networking and communication skills both within the Trust and across the wider NHS and external business sectors.
- Ability to adapt to the needs of the service and prioritise workload, working under pressure to achieve deadlines.
- Continuous development of own skill set, knowledge and experience in order to improve personal performance.
- Ability to work on a number of projects simultaneously and deliver to agreed time scales.
- Evidence of effective and successful coaching/training of others
Person Specification
Qualifications & Training
Essential
- Educated to degree level in Business or related field, or equivalent experience within project support/change management environment.
- Project management foundation qualification (i.e. PRINCE2, Agile), or equivalent experience of project management frameworks and methodologies.
- Qii coaching qualification, or relevant experience of delivering changes from a quality improvement and innovation approach.
Desirable
- Practical knowledge of roster, ESR and payroll systems and processes.
- Project management practitioner qualification.
Knowledge and Experience
Essential
- Experience of being part of successful multidiscipline project teams
- Experiences in the preparation, maintenance and presentation of documents using MS office e.g. Excel spread sheets, Word reports, PowerPoint etc.
- Experience of delivering effective training in both a formal an informal setting and of presenting to multi-disciplinary stakeholders.
- Project Management and experience in delivery of successful projects, using recognised methodologies and associated systems.
Desirable
- Experience in developing and managing Monday.com boards. edge of Service Delivery within the NHS
- Experience in management of workflow and automation systems (e.g. Power automates).
Personal Attributes & Skills
Essential
- Highly effective interpersonal, communication, verbal and writing skills.
- Good networking and communication skills both within the Trust and across the wider NHS and external business sectors.
- Ability to adapt to the needs of the service and prioritise workload, working under pressure to achieve deadlines.
- Continuous development of own skill set, knowledge and experience in order to improve personal performance.
- Ability to work on a number of projects simultaneously and deliver to agreed time scales.
- Evidence of effective and successful coaching/training of others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
