Job summary
Working within a large department the post holder will provide a comprehensive administrative support to the Anaesthetics department. Responsible for the production of the anaesthetics rotas across all sites, recording of medical staff sickness and data input.
The role will involve supervising a small team of administrative staff, responsible for the day to day running of the Anaesthetics Department and the production of Anaesthetics rotas across all sites.
Main duties of the job
- To manage and maintain a range of electronic duty and on call rotas, ensuring these are completed within agreed timescales.
- To identify potential shortfalls in the rotas ensuring cost effective plans are in place for appropriate cover.
- To liaise with appropriate Consultants when planning rotas to ensure junior doctors' training needs are met.
- To identify possible solutions to manage rota gap issues prior to escalation to the Rota Manager.
- To plan and organise own work schedule from work packages set, demonstrating good time management and ensuring anticipated difficulties in meeting deadlines are reported promptly.
- To develop and maintain effective working relationships with colleagues and other staff groups within the Trust and external organisations, ensuring that a professional, efficient and courteous service is provided.
- To work with the Rota Manager to develop and improve complaints and incident reports to ensure that data is clearly and accurately presented.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Knowledge and Experience
Essential
- Significant NHS experience in relevant field
- Expert understanding and application of digital rotas in a healthcare setting
- Experience and knowledge of a range of administrative and organisational policies and management information systems
- Experience of rota development and management
- Ability to work to and promote standard operating procedures / performance targets.
- Demonstrable working knowledge of Microsoft packages including Word and Excel
Desirable
- Experience and knowledge of recruitment and e-roster systems
- Experience & in-depth understanding of electronic systems and database programmes and associated information systems
- Experience of managing a multi-disciplinary team
- Experience of working in a pressured busy environment with supervisory responsibilities
Qualifications / Training
Essential
- Minimum of 3 GCSEs including English and Maths at Level 4/Grade C or above or suitable equivalent qualification
- Proven competence in using admin and clinical systems e.g. CLW/Allocate/E-roster/PAS/ MS Word / Excel / Outlook with excellent typing / keyboard skills
Desirable
- Completed NHS data systems training programmes
- Knowledge of medical terminology
Personal Attributes
Essential
- Ability to prioritise and co-ordinate work to strict guidelines
- Demonstrate strong organisational skills, systematic and able to manage own time efficiently
- Effective communication skills
- Adaptable approach to dealing with staff
- Proposes and delivers necessary changes in processes and procedures to ensure processes are efficient and effective
- Excellent time management skills
- Demonstrable ability to prioritise
- Ability to work under pressure to meet tight deadlines in a busy environment
Desirable
- Experience of managing teams of staff
- Customer care experience or qualification
- Handling difficult situations training
- Logical thinker, who is confident to share views
Person Specification
Knowledge and Experience
Essential
- Significant NHS experience in relevant field
- Expert understanding and application of digital rotas in a healthcare setting
- Experience and knowledge of a range of administrative and organisational policies and management information systems
- Experience of rota development and management
- Ability to work to and promote standard operating procedures / performance targets.
- Demonstrable working knowledge of Microsoft packages including Word and Excel
Desirable
- Experience and knowledge of recruitment and e-roster systems
- Experience & in-depth understanding of electronic systems and database programmes and associated information systems
- Experience of managing a multi-disciplinary team
- Experience of working in a pressured busy environment with supervisory responsibilities
Qualifications / Training
Essential
- Minimum of 3 GCSEs including English and Maths at Level 4/Grade C or above or suitable equivalent qualification
- Proven competence in using admin and clinical systems e.g. CLW/Allocate/E-roster/PAS/ MS Word / Excel / Outlook with excellent typing / keyboard skills
Desirable
- Completed NHS data systems training programmes
- Knowledge of medical terminology
Personal Attributes
Essential
- Ability to prioritise and co-ordinate work to strict guidelines
- Demonstrate strong organisational skills, systematic and able to manage own time efficiently
- Effective communication skills
- Adaptable approach to dealing with staff
- Proposes and delivers necessary changes in processes and procedures to ensure processes are efficient and effective
- Excellent time management skills
- Demonstrable ability to prioritise
- Ability to work under pressure to meet tight deadlines in a busy environment
Desirable
- Experience of managing teams of staff
- Customer care experience or qualification
- Handling difficult situations training
- Logical thinker, who is confident to share views
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
