Medical HR Administrative Assistant

Job summary

We are seeking a dedicated and enthusiastic Medical HR Administrator to join our dynamic Medical HR team. You will assist in providing a comprehensive, timely, and efficient Medical HR admin service across the Trust. The role focuses on ensuring best practices are followed in line with local and national terms and conditions of service, along with current legislation.

This is a fixed term appointment for 18 months, with the possibility of becoming permanent.

At DBTH, we're on a mission to build a diverse, inclusive, and compassionate workforce. This role will play a crucial role in our hiring process, embodying the "DBTH Way" every step of the way.

Your primary responsibility will be to provide efficient and excellent customer service to candidates, ensuring our recruiting managers receive top-notch support to efficiently meet our hiring needs.

This role offers a unique opportunity for career growth. Depending on the level of experience, we're open to offering a band 2 to band 3 development opportunity, reflecting our commitment to nurturing talent within our organisation.

We are looking for someone who is quick learning, has drive and enthusiasm and is willing to go the 'extra mile' for our customer base. Ideally we are looking for someone with knowledge of Medical & Dental Terms and Conditions (visit NHS Employers website for information), experience of recruitment processes and the ESR payroll system however training will be provided.

Main duties of the job

By joining our Medical HR Team, you'll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

• • Manage the recruitment process for medical and dental staff, usingTrac/NHS Jobs, link to ESR, coordinate short-listing, and arrange interviews.
  • Ensure compliance with NHS Employment Check Standards and Trust procedures.
  • Ensure medical staff are registered with the General Medical Council (GMC) and hold the necessary qualifications and certifications.
  • Issue contracts of employment for medical staff.
  • Maintain and update records of rotation details for Resident Doctors working under a Lead Employer arrangement.
  • Provide advice on medical and dental terms and conditions of service, policies, and procedures to Trust personnel.
  • Send information to payroll provider for the maintenance of contractual employment records on ESR and other Trust systems.
  • Ensure high standards of data quality and accuracy, maintaining compliance with Trust standards and data protection protocols.
  • Provide general administrative support, including dealing with queries, photocopying, filing, and assisting with equal opportunities monitoring.
  • Assist with training staff within the department and contribute to departmental initiatives

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers