Job summary
Previous applicants need not apply
An exciting opportunity for an experienced Administrator has arisen to provide administration support for the care of children with diabetes.
This role requires a person who can provide senior secretarial and administrative support to a number of clinicians including complex correspondence, minutes, clinical audits and effective and sensitive communication to parents and carers. The post holder will need to have extensive experience using Microsoft Excel/spreadsheet management to support in the data capture/reporting.
Main duties of the job
It is your responsibility to ensure the highest standard of service delivery within the speciality team, providing senior secretarial and administrative support to senior clinicians including complex correspondence, minutes, clinical audits, organisation of clinics and effective and sensitive communication with parents and carers. You will also coordinate the team schedule, balancing the needs of the service with the need of staff, ensuring the continuity of an effective service.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
Applications from individuals who require a Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applicants. For further information and to check your eligibility for this post please following the link UK Visas and Immigration - GOV.UK. Please note that from April 9th 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Qualifications/ Training
Essential
- GCSE English Language and Maths - minimum Grade C or equivalent experience
- Proven experience working in a secretarial role
Desirable
- AMSPAR Diploma
- Recognised IT qualification
- Audio typing skills and experience to RSA Stage II proficiency
Knowledge and Experience
Essential
- Working knowledge of Microsoft Office Software, specifically Microsoft Excel
- Able to demonstrate continuing professional development
Desirable
- Use of large mainframe database/hospital/PAS system
- Experience working in a healthcare environment
- Use of Medisec software and SystmOne
Personal Attributes and Skills
Essential
- Demonstrate excellent verbal and written communication skills
- Ability to liaise at a moderately complex level
- Maintain confidentiality at all times in respect of the Data Protection Act (1998)
- Employ tact and patience when dealing with difficult situations remaining professional at all times.
- Ability to prioritise workload effectively and accommodate the demands of the post with flexible working as required
- Ability to work as part of a team and alone with minimum supervision
- Precise and methodical working practices to attain a high level of accuracy
Person Specification
Qualifications/ Training
Essential
- GCSE English Language and Maths - minimum Grade C or equivalent experience
- Proven experience working in a secretarial role
Desirable
- AMSPAR Diploma
- Recognised IT qualification
- Audio typing skills and experience to RSA Stage II proficiency
Knowledge and Experience
Essential
- Working knowledge of Microsoft Office Software, specifically Microsoft Excel
- Able to demonstrate continuing professional development
Desirable
- Use of large mainframe database/hospital/PAS system
- Experience working in a healthcare environment
- Use of Medisec software and SystmOne
Personal Attributes and Skills
Essential
- Demonstrate excellent verbal and written communication skills
- Ability to liaise at a moderately complex level
- Maintain confidentiality at all times in respect of the Data Protection Act (1998)
- Employ tact and patience when dealing with difficult situations remaining professional at all times.
- Ability to prioritise workload effectively and accommodate the demands of the post with flexible working as required
- Ability to work as part of a team and alone with minimum supervision
- Precise and methodical working practices to attain a high level of accuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
