Administration and Secretarial Support Officer

Job summary

Please note the start date for this post will be on or after 1st April 2025.

To provide an effective and comprehensive HR, secretarial and administrative service to the Patient Administration Support Services department.

Main duties of the job

There is a requirement to support the overall admin requirements of the department, including recruitment and retention, sickness management, PDA'S, inductions procedure, staff training and capability and disciplinary procedures.

Using departmental protocol, ensure an effective and timely HR service is completed in accordance with HR policies and procedures, legislation, national guidance and good employment practice.

Manage telephone enquiries, to be a point of contact for managers, staff and members of the public, giving advice and answering a range of queries.

Ordering stationery and maintaining stock levels as required.

To undertake all relevant clerical duties for the department including photocopying, filing, preparing documents for distribution, typing up meeting notes and other general duties to maintain effective and efficient office systems.Maintaining and providing SBS information in line with payroll deadlines and providing information regarding new starters, leavers, changes of address, hours, contract end dates in a timely and accurate manner and sending the appropriate documentation.

Maintenance of staff personnel records.

About us

DBTH is one of Yorkshire's leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop, Belong and Thrive, Here.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.