Procurement Assistant

Job summary

An opportunity has arisen for an enthusiastic individual to join our small and welcoming E-Procurement Team based in the Procurement Dept. at Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust.

The role will require full comprehensive knowledge and understanding of the Procure to Pay process.

The role is to provide support to the E-Procurement and Category Management Team, undertaking operational tasks involved in the Procure to Pay process.

This role will assist in the maintenance of the Procurement/Finance systems.

The individual will assist with advising, assisting and resolving any order/invoice related queries for Trust customers. This will involve liaising with Trust personnel and Trust Suppliers.

Will be required to forge excellent working relationships within the Trust and external customers and show professionalism in any dealings and communications.

Must have excellent IT skills and will be required to become familiar and competent with a number of Procurement Systems.

Main duties of the job

• A comprehensive and excellent service to Trust customers on all aspects of the procurement process.
• Provide support for both E-Procurement and Category Teams.
• Process of basic non-catalogue requisitions.
• Undertake operational duties, including requesting copy orders, expediting and reporting shortages on purchase orders, transferring workflow and housekeeping of aged orders.
• Working with internal departments to assist with receipting of invoices.
• Liaise with internal and external customers to resolve any Procurement order queries in the Procure to Pay process.
• Support suppliers with invoice query resolution.
• To manage E-Procurement email account.
• Requesting price lists from suppliers.
• Ordering of office stationery.
• Responding to GP requests for Trust forms.
• Ensure electronic documentation is validated and updated.
• Establish excellent relationship with all Trust personnel and external customers.
• To advise customers on policies and procedures related to Procurement.
• Deal promptly and efficiently with all queries and discrepancies.
• Ability to work under pressure, to multi mask, prioritise workload whilst and maintaining an excellent high level of professionalism at all times.
• Be flexible and carry out any ad-hoc requests as required.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it's our pledge to help you Develop, Belong and Thrive, Here.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.