Job summary
An opportunity has arisen for an enthusiastic individual to join our Inventory Management Team within our Procurement department at Bassetlaw Hospitals. As an Inventory Management Team Leader you will line manage a small team. You will ensure the agreed stock levels in all Locations within Bassetlaw Hospital are kept to their maximum. You will also maintain and keep the ordering of Implants utilised in Theatres to its maximum and ensuring the data on Implants is kept up to date for the Trust.
This position requires a very motivated individual with strong leadership skills to assist the Inventory Team Manager in the delivery of an effective and efficient stock management Service to the Doncaster and Bassetlaw Hospitals NHS Foundation Trust. The role will involve the management of all Staff within the Bassetlaw Inventory Management team and from time to time coming to Doncaster to assist the Inventory Team Manager
Main duties of the job
- The management and guidance of the Inventory Management Assistants working within the Trust whilst covering the routine receipt and distribution of goods within the KPI's set
- To establish & maintain a robust Stock Management service which encompasses the receipt and distribution of all goods into the Trust and the subsequent delivery and management of stock in ward and clinical area's via the current and future stock management solution.
- To manage the Point of Care processing orders ensuring all replacement implants are ordered on a timely Basis and data in regards to Implants are accurate within the systems
- Assist in the Scan 4 Safety Project and working with the Implementation Lead - Scan 4 Safety
- To be able to communicate across all levels including engaging with clinical staff within the trust. Be able to communicate with outside organisations for example suppliers.
- To aid the Inventory Team Manager in promoting the highest standards of quality within the work area and assist with training & development of staff to ensure maintenance of those standards
- Must be able to manoeuvre heavy metal roll cages ensuring that patients, staff and you are not compromised.
- Must have experience with computer skills and be able to adapt to using the systems that we use to manage consumable stock.
- Must be able to utilise devices to input goods into the inventory management system, and ideal candidates will have familiarity using this tool to identify items and stock quantities.
About us
Our organisation is driven by our strategic objectives and organisational values and we look for people who are strongly aligned with them.
As a key department within the trust, Procurement are responsible for providing value for money whilst maintaining quality on products and services.
Inventory Management manage and replenish products for wards / departments and Theatres across all three sites.
We are a close knit working team that support each other when needed, this vacancy would suit an enthusiastic individual who would like to be part of this team.
Annual Leave starts at 27 days a year plus bank holidays.
Job description
Job responsibilities
- To establish & maintain a robust Stock Management service which encompasses the receipt and distribution of all goods into the Trust and the subsequent delivery and management of stock in ward and clinical areas via the current and future stock management solution
- The management and guidance of the Inventory Management Assistants working within the Trust at Bassetlaw whilst covering the routine receipt and distribution of goods within the KPIs set.
- To manage the Point of Care processing orders ensuring all replacement implants are ordered on a timely Basis and data in regards to Implants are accurate within the systems
- Assist in the Scan 4 Safety Project and working with the Implementation Lead Scan 4 Safety.
- Ensure Data on Implants with regards to Bodyside, lot and expiry data is kept up to date.
- Manages the combination of consigned and owned stock and carries out regular stock checks
- To aid the Inventory Team Manager in promoting the highest standards of quality within the work area and assist with training & development of staff to ensure maintenance of those standards.
- Due to sudden changes in product requirement, patient mix or medical conditions it will be necessary to react quickly to ensure that appropriate products in appropriate quantities are supplied.
Job description
Job responsibilities
- To establish & maintain a robust Stock Management service which encompasses the receipt and distribution of all goods into the Trust and the subsequent delivery and management of stock in ward and clinical areas via the current and future stock management solution
- The management and guidance of the Inventory Management Assistants working within the Trust at Bassetlaw whilst covering the routine receipt and distribution of goods within the KPIs set.
- To manage the Point of Care processing orders ensuring all replacement implants are ordered on a timely Basis and data in regards to Implants are accurate within the systems
- Assist in the Scan 4 Safety Project and working with the Implementation Lead Scan 4 Safety.
- Ensure Data on Implants with regards to Bodyside, lot and expiry data is kept up to date.
- Manages the combination of consigned and owned stock and carries out regular stock checks
- To aid the Inventory Team Manager in promoting the highest standards of quality within the work area and assist with training & development of staff to ensure maintenance of those standards.
- Due to sudden changes in product requirement, patient mix or medical conditions it will be necessary to react quickly to ensure that appropriate products in appropriate quantities are supplied.
Person Specification
Qualifications/Training
Essential
- Good standard of general education, i.e. GCSE level at least in Mathematics and English
- Competent in stock management systems
- Professional Purchasing principles acquired through NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) foundation or Chartered institute of Logistics and distribution (CILT). Or willing to work towards.
Desirable
- Institute of Purchasing and Supply (CIPS) or Chartered institute of Logistics and distribution (CILT) full qualification.
Experience
Essential
- The preferred candidate will have experience of Supplies Operations / Receipt and Distribution activities.
- To be able to demonstrate appropriate level ,of skill with electronic purchasing systems and stock management systems
- PC literate and conversant with Word, Excel and Email packages
- Knowledge of undertaking project work as directed by management.
- Ability to extract data from electronic systems
- Experience of working with Policies and procedures
- Change Management skills
- Demonstrate influencing skills
- Advanced keyboard skills
Desirable
- Introduction of new stock management systems and process
Physical Skills
Essential
- Conversant with information management and technology
- Demonstrate the capability to carry out routine daily Inventory Management activities including replenishment of stock, with the flexibility to move between all sites of DTBH.
Interpersonal Skills
Essential
- Excellent Communication skills, (both verbal and in writing)
- Proven customer service skills
- Must have a Professional Manner and work to the Trust values
- Good telephone manner
- Demonstrate developed interpersonal communication
- Ability to carry out stock analysis
- Data analysis skills
- Experience in managing key performance indicators
- Previous experience in producing and submitting statistical information to management
Organisational Skills
Essential
- Able to prioritise and work within deadlines
- Able to adapt to changes in work priorities
Person Specification
Qualifications/Training
Essential
- Good standard of general education, i.e. GCSE level at least in Mathematics and English
- Competent in stock management systems
- Professional Purchasing principles acquired through NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) foundation or Chartered institute of Logistics and distribution (CILT). Or willing to work towards.
Desirable
- Institute of Purchasing and Supply (CIPS) or Chartered institute of Logistics and distribution (CILT) full qualification.
Experience
Essential
- The preferred candidate will have experience of Supplies Operations / Receipt and Distribution activities.
- To be able to demonstrate appropriate level ,of skill with electronic purchasing systems and stock management systems
- PC literate and conversant with Word, Excel and Email packages
- Knowledge of undertaking project work as directed by management.
- Ability to extract data from electronic systems
- Experience of working with Policies and procedures
- Change Management skills
- Demonstrate influencing skills
- Advanced keyboard skills
Desirable
- Introduction of new stock management systems and process
Physical Skills
Essential
- Conversant with information management and technology
- Demonstrate the capability to carry out routine daily Inventory Management activities including replenishment of stock, with the flexibility to move between all sites of DTBH.
Interpersonal Skills
Essential
- Excellent Communication skills, (both verbal and in writing)
- Proven customer service skills
- Must have a Professional Manner and work to the Trust values
- Good telephone manner
- Demonstrate developed interpersonal communication
- Ability to carry out stock analysis
- Data analysis skills
- Experience in managing key performance indicators
- Previous experience in producing and submitting statistical information to management
Organisational Skills
Essential
- Able to prioritise and work within deadlines
- Able to adapt to changes in work priorities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
