Job summary
An exciting opportunity has arisen to be part of the Medical HR Team at Doncaster and Bassetlaw Teaching Hospitals NHS Trust for 6 months to cover maternity leave.
The Medical HR Team supports Divisions with recruitment into medical and dental roles within the Trust and provides advice and guidance on all medical employment Terms and Conditions. Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust are the Lead Employer for a number of Speciality Training Programmes within Yorkshire and the Humber and undertake the administration associated with this employment model such as training doctor rotations, exception reporting and processing pay in line with the 2016 training doctor Contract.
The start salary of the successful applicant will be dependent upon previous relevant experience.
Main duties of the job
The Medical HR Admin Assistant will provide administrative support within the team. A key requirement for this post is to be able to communicate effectively and efficiently on a daily basis both verbally and in writing to a range of staff. A high degree of accuracy is required together with a keen attention to detail and ensuring that documentation is dealt with in a timely and efficient manner.
We are looking for someone who is quick learning, with drive and enthusiasm and who is willing to go the 'extra mile' for our customer base. Ideally we are looking for someone with knowledge of Medical & Dental Terms and Conditions (visit NHS Employers website for more information), experience of recruitment processes and the ESR payroll system however training will be provided. The successful candidate will be required to evidence a working knowledge of electronic systems such as Excel, Word and Outlook.
About us
Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is one of Yorkshires leading Acute Trusts serving a population of more than 444,000 across South Yorkshire, North Nottinghamshire and the surrounding areas.
Hosting three main hospital sites and a number of additional services, the Trust is one of only six Teaching Hospitals in Yorkshire and trains 25% of all medical students in the region, in addition to 30% of all other healthcare professional students.
A modern and forward-facing Trust employing over 6,600 members of staff, the hospital provides a full range of local hospital services across Doncaster Royal Infirmary in Doncaster, Bassetlaw Hospital in Worksop, Montagu Hospital in Mexborough.
In February 2020, the Trust was rated Good by the Care Quality Commission, an accreditation which applies to the organisations four hospital sites.
Job description
Job responsibilities
A detailed Job Description and summary of responsibilities is available in the Supporting Documents Section.
The Interviews will be face to face and will take place on Friday 15th September 2023.
Job description
Job responsibilities
A detailed Job Description and summary of responsibilities is available in the Supporting Documents Section.
The Interviews will be face to face and will take place on Friday 15th September 2023.
Person Specification
Experience
Essential
- Experience in a relevant customer focused transactional HR/Recruitment/ Administrative
- Experience of working in a busy office environment
- Comprehensive use of Microsoft Office applications e.g. Word, Excel
- Working knowledge of Data Protection and Freedom of Information legislation
- Reception experience
Desirable
- Working knowledge of Medical and Dental Staff Terms & Conditions, e.g. Consultants, Specialty Doctors and Training Grade Doctors.
- Understanding of employment law in relation to recruitment processing
- Experience in working in a Medical HR Department
- Knowledge of NHS (e.g.junior doctor recruitment and training)
- Knowledge of ESR
- Knowledge of NHS Jobs or other recruitment systems
- Awareness of 'best practice' in recruitment & selection
- Awareness of equal opportunities
- Ability to apply knowledge of IT to the work situation to develop systems and processes
Qualifications
Essential
- NVQ level 2 in Business Administration or equivalent relevant qualification or equivalent relevant training and experience
Desirable
- Evidence of continued professional development
Organisational Skills
Essential
- Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
- Flexible approach to working and hours of work
- Ability to work to tight time scales
- Good analytical and numerical skills
Interpersonal Skills
Essential
- Good interpersonal skills for effective working with colleagues, service users and general public
- Excellent communication skills including confident telephone manner
- Ability to work as part of a team
- Committed to service improvement
- Determined and confident
- Customer Focused
Person Specification
Experience
Essential
- Experience in a relevant customer focused transactional HR/Recruitment/ Administrative
- Experience of working in a busy office environment
- Comprehensive use of Microsoft Office applications e.g. Word, Excel
- Working knowledge of Data Protection and Freedom of Information legislation
- Reception experience
Desirable
- Working knowledge of Medical and Dental Staff Terms & Conditions, e.g. Consultants, Specialty Doctors and Training Grade Doctors.
- Understanding of employment law in relation to recruitment processing
- Experience in working in a Medical HR Department
- Knowledge of NHS (e.g.junior doctor recruitment and training)
- Knowledge of ESR
- Knowledge of NHS Jobs or other recruitment systems
- Awareness of 'best practice' in recruitment & selection
- Awareness of equal opportunities
- Ability to apply knowledge of IT to the work situation to develop systems and processes
Qualifications
Essential
- NVQ level 2 in Business Administration or equivalent relevant qualification or equivalent relevant training and experience
Desirable
- Evidence of continued professional development
Organisational Skills
Essential
- Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
- Flexible approach to working and hours of work
- Ability to work to tight time scales
- Good analytical and numerical skills
Interpersonal Skills
Essential
- Good interpersonal skills for effective working with colleagues, service users and general public
- Excellent communication skills including confident telephone manner
- Ability to work as part of a team
- Committed to service improvement
- Determined and confident
- Customer Focused
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
