Job summary
As a Medical Secretary we are looking for a dynamic enthusiastic individual who wishes to expand their knowledge with an opportunity in the Clinical administrative support of the Acute Medicine department at Doncaster Royal Infirmary.
Main duties of the job
You will be required to maintain a high standard of administrative support to the Acute medical team ensuring that robust systems are in place for the efficient end to end patient pathway. Ensure that digital transcriptions are managed timely in accordance with Trust expectation. Provide proactive coordination to ensure patients are booked in line with clinical priority and national/local waiting times and to support the best use of capacity for the patient journey.
About us
Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is one of Yorkshires leading acute trusts, serving a population of more than 444,000 across South Yorkshire, North Nottinghamshire and the surrounding areas.
Hosting three main hospital sites and a number ofadditional services, the Trust is one of only six Teaching Hospitals in Yorkshire and trains 25% of all medical students in the region, in addition to 30% of all other healthcare professional students.
A modern and forward-facing Trust employing over 6,600 members of staff, the hospital provides a full range of local hospital services across Doncaster Royal Infirmary in Doncaster,Bassetlaw Hospital in Worksop, Montagu Hospital in Mexborough.
In February 2020, the Trust was rated Good by the Care Quality Commission, an accreditation which applies to the organisations four hospital sites.
Follow us on Facebook, Twitter & Instagram: @DBHNHS @DBH_NHSFT @dbth_nhs
Job description
Job responsibilities
- Type clinical correspondence using audio dictation to ensure agreed turnaround times are achieved, escalating
- Monitor clinical typing levels escalating to Team Leader where backlogs are developing
- Undertake management of consultant diaries
- Oversee all aspects of the patient pathway
- Ensure all results/correspondence/equipment is made available for clinical activities
- Ensure Inter-Provider Transfers (IPT) are completed/actioned in line with standard operating procedure.
- Provide line managers with performance information in line with PTLs, as required
For further information please read the job description and person specification attached.
Job description
Job responsibilities
- Type clinical correspondence using audio dictation to ensure agreed turnaround times are achieved, escalating
- Monitor clinical typing levels escalating to Team Leader where backlogs are developing
- Undertake management of consultant diaries
- Oversee all aspects of the patient pathway
- Ensure all results/correspondence/equipment is made available for clinical activities
- Ensure Inter-Provider Transfers (IPT) are completed/actioned in line with standard operating procedure.
- Provide line managers with performance information in line with PTLs, as required
For further information please read the job description and person specification attached.
Person Specification
Qualification or Experience
Essential
- oMinimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- oRSA III or NVQ III or suitable equivalent level administrative qualification
- oECDL or equivalent qualification / demonstrable experience
Desirable
- oBusiness Administration Level II Apprenticeship
Knowledge and Experience
Essential
- oPrevious experience working in a clerical/administrative role
- oKnowledge of medical terminology and Demonstrable working knowledge of Microsoft packages including Word
- oAbility to work to and promote Standard operating procedures / performance targets
Desirable
- oFully conversant with all waiting list functions on PAS and the ability to action these independently.
Interpersonal Skills
Essential
- oAbility to deal calmly and diplomatically with a range of personalities and situations
- oTeam Player with a professional approach to work and colleagues; able to develop good working relationships
- oTrustworthy, punctual and reliable
Organisational Skills
Essential
- oA methodical and organised approach to work
- oExcellent verbal and written communication skills with Accurate data entry, typing and checking skills
Person Specification
Qualification or Experience
Essential
- oMinimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- oRSA III or NVQ III or suitable equivalent level administrative qualification
- oECDL or equivalent qualification / demonstrable experience
Desirable
- oBusiness Administration Level II Apprenticeship
Knowledge and Experience
Essential
- oPrevious experience working in a clerical/administrative role
- oKnowledge of medical terminology and Demonstrable working knowledge of Microsoft packages including Word
- oAbility to work to and promote Standard operating procedures / performance targets
Desirable
- oFully conversant with all waiting list functions on PAS and the ability to action these independently.
Interpersonal Skills
Essential
- oAbility to deal calmly and diplomatically with a range of personalities and situations
- oTeam Player with a professional approach to work and colleagues; able to develop good working relationships
- oTrustworthy, punctual and reliable
Organisational Skills
Essential
- oA methodical and organised approach to work
- oExcellent verbal and written communication skills with Accurate data entry, typing and checking skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
