Doncaster & Bassetlaw Teaching Hospitals NHS FT

Clinic Preparation Clerk

This job is now closed

Job summary

The Medical Records Department provides comprehensive clerical support to the trust in all aspects of patient records.

We securely store approx. 1.7 million volumes of patients records in 7 libraries on the three trust sites

The post give the post holder the opportunity to liaise with multiple areas, departments and personnel

By ensuring patients casenotes are available, the service we provide plays an crucial part of patient care

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality whilst upholding the Trusts WE CARE values.

Main duties of the job

Ensuring patients casenotes are available at the point of care
Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT
Responsible for locating, preparing (to a required standard) and delivering of casenotes for outpatient clinics according to departmental guidelines
Merge and amalgamate casenotes to ensure the correct/relevant volume is available at the point of care
Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct
Responsible for ensuring casenotes are tagged and associated correctly and correcting any errors
Have involvement towards the culling of casenotes in line with the Retention Policy

About us

Working for your organisation

You will join a large, reactive, hardworking team that thrives on providing an excellent support service in respect of patient care.

You will benefit from a flexible working pattern, working alongside likeminded people who strive to make each day an enjoyable experience.

Due to the nature of the work and the volume of records required to be processed this can sometimes be a challenging environment and physically demanding

The teams are involved by the use of Visual Staff Boards in any major changes to work processes

The management and supervisors are hands on operational team who maintain openness and transparency

Date posted

06 May 2021

Pay scheme

Agenda for change

Band

Band 2

Salary

£18,005 to £19,337 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

272-3099811

Job locations

Doncaster Royal Infirmary

Armthorpe Road

Doncaster

DN2 5LT

Job description

Job responsibilities

The Medical Records Department provides comprehensive clerical support to the hospital in all aspects of the Medical Records Service.

Ensuring patients casenotes are available at the point of care

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality.

Handle internal and external telephone calls to the department in a professional and helpful manner

Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct

Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT

Responsible for locating, preparing (to a required standard) and delivering casenotes for outpatient clinics according to departmental guidelines

Ensuring patients casenotes are available at the point of care

Restructure and repair casenotes in the approved order of filing