Clinic Preparation Clerk

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Information:

This job is now closed

Job summary

The Medical Records Department provides comprehensive clerical support to the trust in all aspects of patient records.

We securely store approx. 1.7 million volumes of patients records in 7 libraries on the three trust sites

The post give the post holder the opportunity to liaise with multiple areas, departments and personnel

By ensuring patients casenotes are available, the service we provide plays an crucial part of patient care

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality whilst upholding the Trusts WE CARE values.

Main duties of the job

Main duties of the job

  • Ensuring patients casenotes are available at the point of care
  • Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT
  • Responsible for locating, preparing (to a required standard) and delivering of casenotes for outpatient clinics according to departmental guidelines
  • Merge and amalgamate casenotes to ensure the correct/relevant volume is available at the point of care
  • Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct
  • Responsible for ensuring casenotes are tagged and associated correctly and correcting any errors
  • Have involvement towards the culling of casenotes in line with the Retention Policy

About us

Working for your organisation

You will join a large, reactive, hardworking team that thrives on providing an excellent support service in respect of patient care.

You will benefit from a flexible working pattern, working alongside likeminded people who strive to make each day an enjoyable experience.

Due to the nature of the work and the volume of records required to be processed this can sometimes be a challenging environment and physically demanding

The teams are involved by the use of Visual Staff Boards in any major changes to work processes

The management and supervisors are hands on operational team who maintain openness and transparency

Date posted

06 May 2021

Pay scheme

Agenda for change

Band

Band 2

Salary

£18,005 to £19,337 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

272-3099811

Job locations

Doncaster Royal Infirmary

Armthorpe Road

Doncaster

DN2 5LT


Job description

Job responsibilities

The Medical Records Department provides comprehensive clerical support to the hospital in all aspects of the Medical Records Service.

Ensuring patients casenotes are available at the point of care

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality.

Register new attenders on the Patient Administration System (CaMIS) and prepare new sets of casenotes

Handle internal and external telephone calls to the department in a professional and helpful manner

Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct

Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT

Responsible for locating, preparing (to a required standard) and delivering casenotes for outpatient clinics according to departmental guidelines

Ensuring patients casenotes are available at the point of care

Restructure and repair casenotes in the approved order of filing

Job description

Job responsibilities

The Medical Records Department provides comprehensive clerical support to the hospital in all aspects of the Medical Records Service.

Ensuring patients casenotes are available at the point of care

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality.

Register new attenders on the Patient Administration System (CaMIS) and prepare new sets of casenotes

Handle internal and external telephone calls to the department in a professional and helpful manner

Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct

Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT

Responsible for locating, preparing (to a required standard) and delivering casenotes for outpatient clinics according to departmental guidelines

Ensuring patients casenotes are available at the point of care

Restructure and repair casenotes in the approved order of filing

Person Specification

Qualifications

Essential

  • GSCE/O Level English Language or equivalent

Desirable

  • RSA Level 1 keyboard skills

Experience

Essential

  • Clerical experience of filing systems, data input and organisation of work load

Desirable

  • Experience of working with Patient Administration Systems
  • Clerical experience in a healthcare environment
  • Manual Handling skills

Organisational Skills

Essential

  • Ability to work to deadlines
  • Demonstrate accuracy and attention to detail
  • Time Management

Interpersonal Skills

Essential

  • To observe Trust Policies on handling confidential information
  • Ability to work within a team
  • Ability to communicate confidently and effectively with all grades of staff, patients and public
Person Specification

Qualifications

Essential

  • GSCE/O Level English Language or equivalent

Desirable

  • RSA Level 1 keyboard skills

Experience

Essential

  • Clerical experience of filing systems, data input and organisation of work load

Desirable

  • Experience of working with Patient Administration Systems
  • Clerical experience in a healthcare environment
  • Manual Handling skills

Organisational Skills

Essential

  • Ability to work to deadlines
  • Demonstrate accuracy and attention to detail
  • Time Management

Interpersonal Skills

Essential

  • To observe Trust Policies on handling confidential information
  • Ability to work within a team
  • Ability to communicate confidently and effectively with all grades of staff, patients and public

Employer details

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Address

Doncaster Royal Infirmary

Armthorpe Road

Doncaster

DN2 5LT


Employer's website

https://www.dbth.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

Address

Doncaster Royal Infirmary

Armthorpe Road

Doncaster

DN2 5LT


Employer's website

https://www.dbth.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Medical Records Manager

Judy Lane

judy.lane@nhs.net

01302644318

Date posted

06 May 2021

Pay scheme

Agenda for change

Band

Band 2

Salary

£18,005 to £19,337 a year

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

272-3099811

Job locations

Doncaster Royal Infirmary

Armthorpe Road

Doncaster

DN2 5LT


Supporting documents

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