Senior Directorate PA

Job summary

The Sight & Sound Directorate is an exciting and innovative directorate and aspires to the highest possible quality of care. The directorate provides a complete spectrum of services for children.

We are looking for an experienced PA to provide high level comprehensive secretarial and administrative support to the management team of the directorate. You will be joining a dynamic and motivated team and the position will require a person with good organisational skills and the ability to work independently with initiative.

You will need to enjoy a busy and varied workload and have the ability to prioritise their duties effectively. You will be required to take minutes on a regular basis, therefore minute taking experience is essential. The successful applicant must possess excellent communication skills exercising of a high degree of confidentiality, personal initiative and autonomy.

Main duties of the job

• To have full autonomy for the diary management of the management team using personal judgment to plan ahead and manage commitments. To ensure effective and appropriate use of the management team time by allocating appointments using discretion and exercising significant influencing skills allowing prioritisation of their workload to meet deadlines
• To manage and action as appropriate the e-mails of the management team and take appropriate action using initiative to prioritise issues and respond on behalf of the management team when appropriate.
• To facilitate meetings by arranging venues/facilities, prepares agenda and circulate relevant papers. To attend meetings when required, taking, transcribing and distributing accurate minutes and following up any actions deemed appropriate.
• To make travel arrangements for the management team when requested.
• To assist in the vacancy approval process by maintaining a record of vacancies and dealing with approved vacancies following panel meetings.
• To monitor statutory mandatory training and PDRs for the directorate highlighting to staff and line managers where it has been identified that training/PDRs are out of date.
• To manage a bring-forward and filing system, which provides the management team with the necessary paperwork for all meetings, ensuring that any additional materials are sourced and available. This may be from a range of sources including other managers, other health systems or other partnership agencies.

About us

GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.

We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.

We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.

We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks.

Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee