Job summary
Dermatology Department (12 Months Fixed Term)
We are looking for an enthusiastic, highly motivated Medical PA to join the Dermatology team within the Blood, Cells Cancer Unit.
The post holder will be responsible for the provision of an efficient secretarial service to a consultant team. They will liaise with all colleagues within the multidisciplinary team, internal departments and external agencies to ensure the continuity of patient treatment.
Core hours are 9.00am - 17:00pm. However, the post holder must be able to work flexibly to cover regular meetings that occur outside their normal working hours.
You must have excellent organisational, communication and interpersonal skills. It is essential that applicants are able to prioritise work, handle difficult situations, have a flexible approach to working and being able work as part of a team
Previous administration experience is essential.
This post is full time - 37.5 hours per week.
Interview date TBC
Closing date 27th October 2024 Early Vacancy Closure May Occur
If you have any queries regarding this vacancy, please contact Rebecca Haswell on 020 7405 9200 ext. 1236.
Main duties of the job
We are looking for someone who is helpful and enthusiastic, able to work flexibly, and who appreciates the importance of quality administration in the delivery of healthcare. The successful candidate should pride themselves on attention to detail and distinguish themselves by their commitment to completing tasks to the best possible standard. They must be able to learn new tasks quickly, and as part of a team, contribute to refining processes to improve services.
To provide comprehensive administrative support the Dermatology team, to work in close co-operation with the team of administrative staff within the directorate of Blood, Cells and Cancer, the post holder will be expected to work as part of this team and provide cross cover for other team members within Dermatology as necessary.
It should be noted that this is an evolving role within Dermatology and that the post holder will have the opportunity to contribute to its development.
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Person Specification
GOSH Culture and Values
Essential
- Experience of working as part of a diverse team
- Experience of contributing to an inclusive workplace culture
Academic/Professional qualification/Training
Essential
- Good standard of general education to include English and Maths (or equivalent) grade C or above / NVQ level 3/4
Experience/Knowledge
Essential
- Software packages, including Word and Excel, databases, email
- Understanding and commitment to the need for confidentiality
- Previously administration experience in an NHS setting (min of 2 years) is essential
Desirable
- Knowledge of working with Electronic Patient Records
- Knowledge of NHS procedures including overseas patient
- Experience of patient contact
- Previous experience in a clinical medical setting
- Experience of managing in-patient waiting lists and co-ordinating admissions
Skills/Abilities
Essential
- Good communication skills, both written and verbal at all levels within a multi-disciplinary setting
- Good organisational skills
- Good interpersonal skills and ability to work as a team
- Creative approach to problem solving
- Good telephone manner
- Ability to work under pressure and prioritise effectively
- Good time management
- Ability to work independently without supervision and use initiative
- Committed to equal opportunities for patients and staff
Person Specification
GOSH Culture and Values
Essential
- Experience of working as part of a diverse team
- Experience of contributing to an inclusive workplace culture
Academic/Professional qualification/Training
Essential
- Good standard of general education to include English and Maths (or equivalent) grade C or above / NVQ level 3/4
Experience/Knowledge
Essential
- Software packages, including Word and Excel, databases, email
- Understanding and commitment to the need for confidentiality
- Previously administration experience in an NHS setting (min of 2 years) is essential
Desirable
- Knowledge of working with Electronic Patient Records
- Knowledge of NHS procedures including overseas patient
- Experience of patient contact
- Previous experience in a clinical medical setting
- Experience of managing in-patient waiting lists and co-ordinating admissions
Skills/Abilities
Essential
- Good communication skills, both written and verbal at all levels within a multi-disciplinary setting
- Good organisational skills
- Good interpersonal skills and ability to work as a team
- Creative approach to problem solving
- Good telephone manner
- Ability to work under pressure and prioritise effectively
- Good time management
- Ability to work independently without supervision and use initiative
- Committed to equal opportunities for patients and staff
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
