Job summary
An exciting opportunity has arisen to support the Legal Team at GOSH. We are a team of highly-specialised team paediatric lawyers, paralegals and subject matter experts who work at the heart of the hospital.
The Legal Office Manager role is multifaceted. You will often be the first point of contact for the GOSH Legal Team; being welcoming, helpful and empathetic is important to us. Attention to detail goes without saying for you and for us. You will be responsible for file management - both day-to-day filing and the ongoing retention and destruction planning needed for file that are sometimes complex, historic or even of potential national importance. You will coordinate the payment of third-party invoices, order supplies, support witnesses to attend court remotely within the Legal Team office, and manage the diaries of the more senior lawyers. We look forward to receiving your application and hearing more about you.
Main duties of the job
The Legal Office Manager will work closely with and support the Trust lawyers to ensure the delivery of a wide range of legal matters for the Trust.
The post holder will provide comprehensive administrative support to the Trust lawyers together with cross support for other members of the Legal Team when required.
The post holder will have significant specialist experience of management of legal administration, preferably from an in house team.
In addition, the post holder will also be required to manage general office procedures to ensure processes and duties in the Legal Team offices work efficiently, safely and in accordance with Trust policies and procedures.
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.
Person Specification
GOSH Culture and Values
Essential
- Our Always values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Education, Training and Qualifications
Essential
- A Levels or alternative qualification
Knowledge & Experience
Essential
- Dealing with electronic filing
- Working to a deadline and under pressure
- Significant specialist knowledge and experience of legal office administration
- Dealing with external solicitors
- DPA/GDPR & medical records (particularly relating to minors)
- Consent and parental responsibility
- Working within the NHS
- Knowledge of the structure and policies in the NHS
Skills and Abilities
Essential
- Excellent verbal and written communication skills
- Excellent IT skills, knowledge of Microsoft word/excel/PowerPoint/spreadsheets
- Excellent attention to detail
- Excellent time management skills, and ability to work to target
- Ability to multitask and prioritise.
- Ability to work as part of a team
- Ability to work independently to achieve defined goals.
- Good analytical skills.
- Emotional resilience to deal frequently with highly emotive situations.
- Confident to work with senior colleagues, including executives.
Person Specification
GOSH Culture and Values
Essential
- Our Always values
- Experience of working as part of a diverse team.
- Experience of contributing to an inclusive workplace culture.
Education, Training and Qualifications
Essential
- A Levels or alternative qualification
Knowledge & Experience
Essential
- Dealing with electronic filing
- Working to a deadline and under pressure
- Significant specialist knowledge and experience of legal office administration
- Dealing with external solicitors
- DPA/GDPR & medical records (particularly relating to minors)
- Consent and parental responsibility
- Working within the NHS
- Knowledge of the structure and policies in the NHS
Skills and Abilities
Essential
- Excellent verbal and written communication skills
- Excellent IT skills, knowledge of Microsoft word/excel/PowerPoint/spreadsheets
- Excellent attention to detail
- Excellent time management skills, and ability to work to target
- Ability to multitask and prioritise.
- Ability to work as part of a team
- Ability to work independently to achieve defined goals.
- Good analytical skills.
- Emotional resilience to deal frequently with highly emotive situations.
- Confident to work with senior colleagues, including executives.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
