Job summary
We have an exciting opportunity for a Medical PA to join the Plastic Surgery team at Great Ormond Street Hospital. You will be joining a team of experienced secretaries, with a busy but rewarding workload. The successful applicant must have excellent communication and time management skills, with experience of working within a multidisciplinary team and knowledge of national RTT standards. We are a friendly and welcoming team, working closely with Consultants, Junior Doctors and Clinical Nurse Specialists to provide a high standard service to our patients, parents & carers.
Main duties of the job
- To ensure that all correspondence and preparation of clinic letters (EPIC generated) for consultants & the wider clinical team is accurate and produced within agreed time frames
- As and when required to accurately type non-routine/urgent patient related information including medical reports, discharge summaries etc. within specific time frame
- Arrange appointments, transport, patient hotel & interpreters as required
- To be responsible for management of meetings for the service, including booking venues, preparing and distributing all papers, taking and distributing accurate minutes and carrying out actions as necessary
- Upload correspondence, investigations etc. in the appropriate section of EPIC within 24 hrs of receipt
- Ensure radiology reports, external imaging and other investigations are available as and when required
- As and when required to gather further patient information from internal / external sources
- To undertake other duties as requested and appropriate to the grade as delegated
About us
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
GOSH Culture and Values
Essential
- Our Always values | Always welcoming | Always helpful | Always expert | Always one team
- Experience of working as part of a diverse team. Experience of contributing to an inclusive workplace culture.
Academic/Professional Qualification/Training
Essential
- GCSE or equivalent qualifications in Maths and English; or equivalent experience
Desirable
- A-levels and or Administrative / Secretarial qualification or equivalent experience
- AMSPAR Qualification
Experience/Knowledge
Essential
- Experience of working in a clinical / medical related administrative environment
- Experience of using Microsoft Office programmes
- Experience of working with sensitive information and maintaining confidentiality
- Medical Terminology or commitment to undertake training
Desirable
- Experience of using electronic patient records system/s
Skills/Abilities
Essential
- Accurate proof reading
- Ability to manage and prioritise a busy and varied workload
- Excellent time and diary management skills
- Ability to work autonomously with the confidence to make decisions
- Excellent communication and interpersonal skills including the ability to exercise diplomacy
Person Specification
GOSH Culture and Values
Essential
- Our Always values | Always welcoming | Always helpful | Always expert | Always one team
- Experience of working as part of a diverse team. Experience of contributing to an inclusive workplace culture.
Academic/Professional Qualification/Training
Essential
- GCSE or equivalent qualifications in Maths and English; or equivalent experience
Desirable
- A-levels and or Administrative / Secretarial qualification or equivalent experience
- AMSPAR Qualification
Experience/Knowledge
Essential
- Experience of working in a clinical / medical related administrative environment
- Experience of using Microsoft Office programmes
- Experience of working with sensitive information and maintaining confidentiality
- Medical Terminology or commitment to undertake training
Desirable
- Experience of using electronic patient records system/s
Skills/Abilities
Essential
- Accurate proof reading
- Ability to manage and prioritise a busy and varied workload
- Excellent time and diary management skills
- Ability to work autonomously with the confidence to make decisions
- Excellent communication and interpersonal skills including the ability to exercise diplomacy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
