Job summary
This role will provide strong administration support to the senior education team in the coordination and delivery of PGME programmes. This will include organising teaching events, booking venues, arranging catering and delegate bookings and publicising new events. The role will also involve providing administration support to programme management groups and will include creation and distribution of agendas, minute taking, action tracking.
The post holder will also be responsible for the marketing of education programmes internally and via social media.
Main duties of the job
Educational eventso Work as an integral part of the PGME team to support the administration of all PGME courses and events. Examples include, preparing handouts, photocopying, collating feedback, and evaluations and registering staff on course dayso Compiling education and training reports for internal and external useo Design and develop course advertising and promotional material to distribute internally and externally
Assist with PGME communications via website, PGME App, newsletter, and social media, ensuring that these are maintained and up to date. Liaise with the PGME team when improvements or updates are requiredo To support the smooth administration of the courses and events delivered by PGMEo Creating course pages, using the Participant website, promoting courses, distributing flyers, booking delegates onto courses, sending confirmation to delegates, monitoring attendance and non-attendance of bookings and collecting payments when required.o Setting up rooms and IT for PGME eventso Preparation of registers for course attendance, registration of participants and issuing of certificates of attendance
About us
Great Ormond Street Hospital for Children NHS Foundation Trust (GOSH) is an international centre of excellence in child healthcare. GOSH is an acute specialist paediatric hospital with a mission to provide world-class care to children and young people with rare, complex and difficult-to-treat conditions.
Together with our research partner, the UCL Great Ormond Street Institute of Child Health, we form the UK's only academic Biomedical Research Centre specialising in paediatrics.
Most of the children we care for are referred from other hospitals throughout the UK and overseas. There are 60 nationally recognised clinical specialities at GOSH; the UK's widest range of specialist health services for children on one site.
We believe our people are the head, the heart, the hands and the face of GOSH. Being part of our team is incredibly rewarding and you will be doing something extraordinary to the lives of the children and young people we care for.
GOSH is a challenging, complex and inspiring place to work. Each and every day our people come together to support each other to deliver excellent patient care, often working to help our patients and their families navigate through demanding processes and difficult decisions.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents please view the attachment/s below.
Person Specification
GOSH Culture and Values
Essential
Academic/Professional qualification/Training
Essential
- Education to NVQ Level 3 in English & Maths or equivalent.
Desirable
- Evidence of continuing professional and personal development
- Completion of a minute taking course (or willingness to undertake)
Experience/Knowledge
Essential
- Experience of working in an NHS setting and representing a service within a Trust setting.
- Experience of working within an office environment
- Understanding of Health & Safety at Work Act, Equality & Diversity issues and all other relevant statutory regulations
- Experience of committee support and minute taking
- Experience of organising meetings and events
Desirable
- Interest in Medical Education
- Demonstrated interest in Learning and development
Skills/Abilities
Essential
- Excellent organisational skills, ability to work autonomously, prioritise own workload and act on own initiative.
- Competent in the use of Microsoft Word, Excel, PowerPoint and Databases.
- Ability to communicate effectively with staff from a variety of backgrounds, levels, and disciplines in writing and verbally
- Ability to take ownership and resolve problems.
- Proven ability to produce well-presented clear and accurate documents
Desirable
- Ability to use graphic design programmes, eg. Photoshop and Dreamweaver
Person Specification
GOSH Culture and Values
Essential
Academic/Professional qualification/Training
Essential
- Education to NVQ Level 3 in English & Maths or equivalent.
Desirable
- Evidence of continuing professional and personal development
- Completion of a minute taking course (or willingness to undertake)
Experience/Knowledge
Essential
- Experience of working in an NHS setting and representing a service within a Trust setting.
- Experience of working within an office environment
- Understanding of Health & Safety at Work Act, Equality & Diversity issues and all other relevant statutory regulations
- Experience of committee support and minute taking
- Experience of organising meetings and events
Desirable
- Interest in Medical Education
- Demonstrated interest in Learning and development
Skills/Abilities
Essential
- Excellent organisational skills, ability to work autonomously, prioritise own workload and act on own initiative.
- Competent in the use of Microsoft Word, Excel, PowerPoint and Databases.
- Ability to communicate effectively with staff from a variety of backgrounds, levels, and disciplines in writing and verbally
- Ability to take ownership and resolve problems.
- Proven ability to produce well-presented clear and accurate documents
Desirable
- Ability to use graphic design programmes, eg. Photoshop and Dreamweaver
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Great Ormond Street Hospital for Children NHS Foundation Trust
Address
Great Ormond Street Hospital
Great Ormond Street
London
WC1N 3JH
Employer's website
https://www.gosh.nhs.uk/ (Opens in a new tab)
