Northamptonshire Healthcare Foundation Trust

PA to Secured Services Management Support Team

The closing date is 29 July 2025

Job summary

An exciting opportunity has arisen for a PA/Administrator to provide direct support within our Specialist & Secured Services management team, supporting two members of our senior management team as a minimum.

We are seeking an individual who is a team player, compassionate and flexible in their approach and able to use initiative and judgement to organize their own workload.

Main duties of the job

The post holder will be the meeting manager of numerous regular and ad-hoc meetings to your workstream under your dedicated lead(s), taking minutes at both clinical and non-clinical meetings, as and when needed. You will be required to manage their diaries and calendars, bookings, and arrange appointments and meetings with a weekly check-in with your leads. Experience of using Microsoft packages, and internal NHS systems such as: TRAC, ESR, E-Roster and SystmOne would be an advantage. The post-holder will be involved in collating and compiling data reports with agile working this post will require you to be able to self-motivate when working alone.

You will also be required:

o communicate effectively with a wide range of people and agencies, both internally and externally, either in person or on the telephone.

To provide and receive information which may be of a confidential, sensitive or contentious nature.

To demonstrate communication skills appropriate for dealing with anxious and distressed members of the public, relatives and carers

The post holder will be required to meet NHS standards of confidentiality and information sharing.

About us

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be 'outstanding' by supporting opportunity, innovation, development and growth.

Date posted

23 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year pa pro rata

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

270-TG211-MH

Job locations

HMP Lowdham Grange

Nottingamshire

NG14 7DA

Job description

Job responsibilities

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job description

Job responsibilities

Person Specification

Knowledge and Experience

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy (Essential)
Experience of providing administration and/or secretarial support
oExperience and proficiency in the use of Microsoft Office applications

Skills and Abilities

Essential

Convene and provide support for meetings, including arranging venues, briefing material and supporting papers, and taking and distributing minutes.
To co-operate with others towards maintaining efficient filing, records and bringforward systems, properly indexed and cross referenced, to ensure that location of all documents and files are properly recorded and that they are readily accessible.
To organise efficient and effective diary management for Senior Managers, ensuring preparation and briefing for attendance at meetings.
To work within Trust, Service and Department's policies and procedures, participating in department reviews as required.

Person Specification

Knowledge and Experience

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy (Essential)
Experience of providing administration and/or secretarial support
oExperience and proficiency in the use of Microsoft Office applications

Skills and Abilities

Essential

Convene and provide support for meetings, including arranging venues, briefing material and supporting papers, and taking and distributing minutes.
To co-operate with others towards maintaining efficient filing, records and bringforward systems, properly indexed and cross referenced, to ensure that location of all documents and files are properly recorded and that they are readily accessible.
To organise efficient and effective diary management for Senior Managers, ensuring preparation and briefing for attendance at meetings.
To work within Trust, Service and Department's policies and procedures, participating in department reviews as required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.