Risk and Patient Safety Administrator - Part time

Salisbury NHS Foundation Trust

The closing date is 12 May 2025

Job summary

The purpose of the role is to support the Head of Risk Management and Head of Patient Safety in ensuring information held within Datixweb (Risk Management software) is used in a way which informs and progresses practice within the organisation.

Main duties of the job

  • To ensure adverse events are accurately data quality checked on the Trust risk management database (DATIX) in a timely fashion, ensuring compliance with NHS Englands Learning from Patient Safety Events (LFPSE)
  • To follow departmental processes for the follow up of investigation of events, both internally and with external stakeholders
  • To be responsible for the design, production and co-ordination of quality reports to departments within the Trust.
  • The post holder will be required to carry out own duties independently within departmental procedures with the line manager available for reference.

About us

Salisbury NHS Foundation Trust (SFT) is an innovative hospital with a proud heritage and over 250 years of experience behind us. Here we're driven to deliver an outstanding experience for everyone and have been well regarded for the quality of care and treatment we continue to provide for our patients and also our staff.

We are an acute Trust, rated "Good" by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.

We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.

Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible. Don't just take our word for it, why not explore what Salisbury has to offer by visiting www.experiencesalisbury.co.uk

Date posted

28 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year Per Annum Pro Rata if Part Time

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

269-SFT9122

Job locations

Salisbury Foundation Trust

Odstock Road

Salisbury

SP28BJ


Job description

Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Job description

Job responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person Specification

evidence

Essential

  • o ECDL or equivalent computer literacy with experience of MS Office (word/excel/PowerPoint and e-mail).
  • o GCSE C pass or equivalent in English Language
  • o Experience in collecting, collating and reporting routine and simple data and information.
  • o Experience of administrative duties, ie minute taking, setting meeting agendas.
  • o Experience in prioritisation of own workload. Assuring the quality and integrity of data inputted.
  • o Understanding of the importance of patient and staff confidentiality
  • o Effective communication skills in all forms
  • Ability to provide analysis on often complex incident data and produce reports in an accessible format
  • o Team player that can work on own initiative.
  • o Quality checking of adverse events on Datixweb for substantial periods of time.
  • o Able to re-set priorities due to regular interruptions from health care professionals with queries or information, and also at the request from Risk Manager, Head of Patient Safety and Datix Administrator.
  • o To be able to acknowledge your limitations when dealing with emotive issues.

Desirable

  • o Use of hospital Lorenzo system
  • o Knowledge of medical terminology
  • o Knowledge of hospital management systems ie Local Risk Management software, Lorenzo (EPR), MLE.
Person Specification

evidence

Essential

  • o ECDL or equivalent computer literacy with experience of MS Office (word/excel/PowerPoint and e-mail).
  • o GCSE C pass or equivalent in English Language
  • o Experience in collecting, collating and reporting routine and simple data and information.
  • o Experience of administrative duties, ie minute taking, setting meeting agendas.
  • o Experience in prioritisation of own workload. Assuring the quality and integrity of data inputted.
  • o Understanding of the importance of patient and staff confidentiality
  • o Effective communication skills in all forms
  • Ability to provide analysis on often complex incident data and produce reports in an accessible format
  • o Team player that can work on own initiative.
  • o Quality checking of adverse events on Datixweb for substantial periods of time.
  • o Able to re-set priorities due to regular interruptions from health care professionals with queries or information, and also at the request from Risk Manager, Head of Patient Safety and Datix Administrator.
  • o To be able to acknowledge your limitations when dealing with emotive issues.

Desirable

  • o Use of hospital Lorenzo system
  • o Knowledge of medical terminology
  • o Knowledge of hospital management systems ie Local Risk Management software, Lorenzo (EPR), MLE.

Employer details

Employer name

Salisbury NHS Foundation Trust

Address

Salisbury Foundation Trust

Odstock Road

Salisbury

SP28BJ


Employer's website

https://www.salisbury.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Salisbury NHS Foundation Trust

Address

Salisbury Foundation Trust

Odstock Road

Salisbury

SP28BJ


Employer's website

https://www.salisbury.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Risk Facilitator

Claire Duncan

claire.duncan11@nhs.net

01722336262

Date posted

28 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year Per Annum Pro Rata if Part Time

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

269-SFT9122

Job locations

Salisbury Foundation Trust

Odstock Road

Salisbury

SP28BJ


Supporting documents

Privacy notice

Salisbury NHS Foundation Trust's privacy notice (opens in a new tab)