Team administrator for infection prevention and control

Job summary

Are you a highly organised professional looking to make a tangible difference in healthcare? Join our Infection Prevention and Control (IPC) Service at Oxford Health NHS FT. Our mission is simple but vital: to provide a high-quality service where no person's health and wellbeing is harmed by preventable infections.

As a Team Administrator, you will be the backbone of our service. You will provide comprehensive administrative and secretarial support to the IPC team, ensuring our clinical staff can focus on keeping patients, visitors, and staff safe.

About You

We are looking for a proactive individual with a "can-do" attitude who thrives in a busy environment.

Essential Requirements:

• Education:Higher Education qualification (A-Level/NVQ III) or equivalent experience in an administrative role.

• IT Skills:Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with digital systems.

• Soft Skills:Excellent telephone manner, the ability to work under pressure, and a strong commitment to patient confidentiality.

• Attributes: Exceptional attention to detail and the ability to prioritize a heavy workload without direct supervision.

Main duties of the job

Key Responsibilities

• Team Support: Provide professional administrative assistance, including managing complex diaries for clinical managers and organising team events or study days.
• Meeting Management: Compile agendas, prepare documentation, and take accurate minutes for meetings, ensuring all follow-up actions are completed promptly.
• Information Governance: Maintain high standards of data quality by managing audit and surveillance databases and ensuring sensitive records are stored securely.
• Office Coordination: Handle telephone and email enquiries with sensitivity, manage the team's petty cash, and order stationery through e-procurement systems.
• Communication: Act as a key point of contact for internal and external stakeholders, communicating confidential and sensitive information with a high level of initiative.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Employer details

Employer name

Oxford Health NHS Trust

Address

East Oxford

cowley

OX4 1XD

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

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Employer details

Employer name

Oxford Health NHS Trust

Address

East Oxford

cowley

OX4 1XD

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

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