Ward Administrator/Receptionist
The closing date is 19 March 2026
Job summary
We're seeking an Ward Administrator/Receptionist to join us in Sapphire Ward.This is an important front-line role, providing high-quality administrative and reception support within a busy inpatient ward environment.
Sapphire Ward is a 20 bedded Acute male ward for 18-65 yrs of age. You will be the first point of contact for patients, visitors and staff, playing a key part in ensuring the smooth day-to-day running of the ward and supporting the delivery of safe, effective patient care.
Main duties of the job
- Act as the first point of contact for the ward, welcoming patients, visitors and staff, managing telephone enquiries and monitoring emails to ensure timely responses.
- Provide comprehensive administrative and clerical support to the ward team, including preparing admission documentation, information packs and meeting materials.
- Maintain accurate patient records by updating ward status boards, bed states, admissions, discharges and uploading documentation to the electronic patient record system.
- Coordinate operational tasks such as booking patient transport, ordering ward supplies through e-procurement systems and reporting estates, IT and equipment faults.
- Support ward governance and safety processes, including maintaining confidentiality, assisting with fire safety checks, taking meeting minutes and providing cover for colleagues when required.
For full responsibilities please read the attached job description.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Details
Date posted
09 March 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
267-BM7766031
Job locations
SAPPHIRE WARD - WHITELEAF CENTRE
BIERTON ROAD
AYLESBURY
HP20 1EG
Employer details
Employer name
Oxford Health NHS Trust
Address
SAPPHIRE WARD - WHITELEAF CENTRE
BIERTON ROAD
AYLESBURY
HP20 1EG
Employer's website
https://www.oxfordhealth.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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