Oxford Health NHS Trust

Health Records Manager

The closing date is 11 January 2026

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Job summary

Are you highly organised and passionate about data protection, information rights, and delivering a high-quality health records service?

We are seeking a proactive and knowledgeable Health Records Manager to lead our Health Records Office. Candidates with prior experience of applying data protection legislation to their work and those possessing transferable skills suitable for leading a Health Records team are encouraged to apply.

As a Health Records Manager, you will assume responsibility for the operational management of the Health Records Office, providing expert legal advice to patients, staff, and key stakeholders. You will ensure robust compliance with the Data Protection Act (2018), UK GDPR, and other relevant legislation, while developing and maintaining a service that upholds patients' information rights and meets statutory deadlines.

The successful candidate will have excellent interpersonal, communication, and presentation skills and be able to demonstrate a strong interest in understanding legislation relating to health records. A proven history of proactive participation in self-development and continued learning will be advantageous.

This role is predominantly office-based, with occasional opportunities for remote work and travel to Oxford Health sites.

Interviews will take place in person on the 20th January, as a part of the interview you will be asked to present a presentation.

Main duties of the job

Core Responsibilities: Leadership & Service Delivery

  • You will oversee the operational management of the entire Health Records Office, ensuring smooth, efficient, and compliant service delivery day-to-day.
  • You will manage and proactively develop** the Health Records service, consistently ensuring that we not only meet but exceed all statutory deadlines and requirements.

Specialist Expertise: Compliance & Guidance

  • You will be our dedicated, highly specialist legal advisor. We rely on you to provide critical, expert guidance to patients, staff, managers, and key stakeholders on all matters of regulatory compliance.
  • You will ensure absolute adherence to crucial legislation, including the Data Protection Act (2018), UK GDPR Regulations (2020) and all relevant national audit requirements.

Driving Integrity: Risk Management & Training

  • You are responsible for championing the information rights of our patients, embedding practices that ensure these rights are always appropriately respected.
  • You will proactively identify risks and vulnerabilities in our record-keeping systems and processes.
  • You will design and deliver essential training programmes to address knowledge gaps, elevating the skill and compliance level of staff across the organisation.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Details

Date posted

24 December 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£47,810 to £54,710 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

267-CS7674219

Job locations

Littlemore Mental Health Centre

33 Sandford Road

Oxford

OX4 4XN


Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

**JD is currently going through evaluation **

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

**JD is currently going through evaluation **

Person Specification

Qualifications

Essential

  • Educated to masters level with either a relevant post graduate diploma or professional Information Governance qualification such as BCS Practitioner qualification in data protection or able to demonstrate a substantial level of equivalent experience.

Desirable

  • Project Management Qualification.

Knowledge

Essential

  • Detailed specialist knowledge of best practice and guidance relating to Information Governance and Health Records. Detailed specialist knowledge of the requirements of the Data Protection Act (2018), UK GDPR (2020), Human Rights Act (1998), Access to Health Records Act (1990), Freedom of Information Act (2000) and other health records related legislations.

Desirable

  • Knowledge of the Caldicott, duty of confidentiality. Knowledge of the Data Security & Protection Toolkit.

Experience

Essential

  • Significant experience of applying in depth legislative knowledge and understanding to complex situations/queries.
  • Line management experience.
  • Experience of managing projects.

Desirable

  • Experience of using other/redaction software.
Person Specification

Qualifications

Essential

  • Educated to masters level with either a relevant post graduate diploma or professional Information Governance qualification such as BCS Practitioner qualification in data protection or able to demonstrate a substantial level of equivalent experience.

Desirable

  • Project Management Qualification.

Knowledge

Essential

  • Detailed specialist knowledge of best practice and guidance relating to Information Governance and Health Records. Detailed specialist knowledge of the requirements of the Data Protection Act (2018), UK GDPR (2020), Human Rights Act (1998), Access to Health Records Act (1990), Freedom of Information Act (2000) and other health records related legislations.

Desirable

  • Knowledge of the Caldicott, duty of confidentiality. Knowledge of the Data Security & Protection Toolkit.

Experience

Essential

  • Significant experience of applying in depth legislative knowledge and understanding to complex situations/queries.
  • Line management experience.
  • Experience of managing projects.

Desirable

  • Experience of using other/redaction software.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre

33 Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Littlemore Mental Health Centre

33 Sandford Road

Oxford

OX4 4XN


Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Information Governance Manager

Laura Hamilton

laura.hamilton@oxfordhealth.nhs.uk

07717301808

Details

Date posted

24 December 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£47,810 to £54,710 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

267-CS7674219

Job locations

Littlemore Mental Health Centre

33 Sandford Road

Oxford

OX4 4XN


Supporting documents

Privacy notice

Oxford Health NHS Trust's privacy notice (opens in a new tab)