Job summary
A great opportunity has arisen for a dietetic administrator to join the small, friendly Community Dietetics Team based at East Oxford Health Centre to provide administrative support.
You will undertake a range of administrative duties including managing telephone calls and messages, correspondence with GPs and booking clinics.
Please note this role is going through job evaluation and so some duties may change.
Main duties of the job
- To provide administrative support to the dietitians within the Community Nutrition and Dietetic Department including general administrative tasks, IT support and to act as the shared focal point for communications within the department
- To support dietitians in delivering the dietetic service by undertaking related administration predominantly the electronic patient record (EPR) system, Outlook, and Excel.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
- Form part of the administration team in completing general office tasks. This will include answering and dealing with telephone calls and messages, preparation of written support material, photocopying, e-mail communications, booking appointments and general department wide administration.
- Be responsible for the administration and registration of referrals to the team using the EPR system (EMIS) Docman and any other relevant IT services.
- To assist the Dietitians with administration in relation to the patient caseloads including typing of letters, sending GP letters via the Docman service and taking phone calls/messages/contacting patients.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Job description
Job responsibilities
- Form part of the administration team in completing general office tasks. This will include answering and dealing with telephone calls and messages, preparation of written support material, photocopying, e-mail communications, booking appointments and general department wide administration.
- Be responsible for the administration and registration of referrals to the team using the EPR system (EMIS) Docman and any other relevant IT services.
- To assist the Dietitians with administration in relation to the patient caseloads including typing of letters, sending GP letters via the Docman service and taking phone calls/messages/contacting patients.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Qualifications and experience
Essential
- Equivalent of GCSE Maths and English
- Proficient IT skills including Word and Excel
- Good communication skills
Skills
Essential
Experience
Essential
- Worked in an office environment
Person Specification
Qualifications and experience
Essential
- Equivalent of GCSE Maths and English
- Proficient IT skills including Word and Excel
- Good communication skills
Skills
Essential
Experience
Essential
- Worked in an office environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
