Oxford Health NHS Trust

Medical Education Administrator

The closing date is 01 July 2025

Job summary

Our Medical Workforce and Education Team is recruiting!

We're seeking a skilled and knowledgeable Medical Education Administrator to support the delivery of high-quality medical placements for post-graduate and undergraduate residents. Based at the Warneford Hospital in Oxford, you'll also be required to travel regularly across the Trust footprint, which includes Oxfordshire, Buckinghamshire, Wiltshire, Swindon, Salisbury, Bristol and Northeast Somerset.

You'll provide vital administrative support for resident doctor educational activities, their induction, and undergraduate placements, while liaising with NHS programme managers, residents, and psychiatric supervisors. Joining a small, friendly team, you'll have opportunities to cross-cover colleagues and develop your knowledge through exciting projects.

We're looking for a motivated team player with excellent communication skills, a passion for education, and the ability to manage a varied workload.If you're ready to take on a rewarding role within a dynamic NHS Trust, we'd love to hear from you!

Applicants must have a full valid UK driving licence and have access to a vehicle for work purposes.

Main duties of the job

Arranging meetings and events, organising the agenda and taking minutes.
Coordinating teaching sessions, producing attendance reports and certificates.
Helping to ensure that the requirements of the Royal College of Psychiatrists and the GMC are maintained.
Providing admin support to the Medical Education Lead, Director of Medical Education, Undergraduate Manager, Simulation Lead, Deputy Undergraduate & Simulation Lead, College Tutors and our Medical Education Fellows.
Coordinate training programmes, manage induction schedules, and organise educational events,
Support the popular Medical Work Experience Programme within the trust.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

25 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-CS7014570

Job locations

Warneford Hospital

Warneford Lane

Headington

OX3 7JX

Job description

Job responsibilities

The quality management of medical placements is crucial to ensuring an excellent learning experience for post-graduate medical residents. The Trust is responsible for the training of residents doctors and clinical and educational supervisors (consultants) to ensure that the requirements of the Royal Colleges and General Medical Council (GMC) are met.

There are around 100 residents doctors within the Trust and 60 clinical/educational supervisors, both of which are located across Oxfordshire, Buckinghamshire and Wiltshire at a variety of inpatient and community clinical bases. In addition, the Trust is responsible for ensuring that the training posts which residents doctors occupy are fully accredited by the GMC.

Job description

Job responsibilities

Person Specification

Contractual requirements

Essential

Holds current UK full driving licence
Has access to vehicle for work to travel and carry equipment
Able to move bulky, heavy equipment

Knowledge and skills

Essential

Knowledge of medical education and training, to include undergraduate and post-graduate training.
High standard of verbal and written communication skills, able to generate letters and other documentation with a high level of accuracy and attention to detail.
IT literate and proficient in the use of Microsoft IT Packages.

Experience demonstrated

Essential

Experience of working in the NHS
Experience of working in a similar admin or secretarial role

Person Specification

Contractual requirements

Essential

Holds current UK full driving licence
Has access to vehicle for work to travel and carry equipment
Able to move bulky, heavy equipment

Knowledge and skills

Essential

Knowledge of medical education and training, to include undergraduate and post-graduate training.
High standard of verbal and written communication skills, able to generate letters and other documentation with a high level of accuracy and attention to detail.
IT literate and proficient in the use of Microsoft IT Packages.

Experience demonstrated

Essential

Experience of working in the NHS
Experience of working in a similar admin or secretarial role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.