Oxford Health NHS Trust

Provider Collaborative - HOPE SPA Administrator - Oxford

This job is now closed

Job summary

Are you an organised individual with experience in administration, seeking a busy, varied role?

We are seeking an experienced and enthusiastic administrator to join our Provider Collaborative team at Oxford Health, to join the Thames Valley Specialised Adult Eating Disorders HOPE Provider Collaborative support the Single Points of Access (SPA).

The ideal candidate will be a proactive, motivated individual with strong communication and administrative support skills and experience.

The post is a varied role which would be perfect for an organised individual with administration experience, you will be dealing with telephone queries, minute taking, diary management, meeting management, data entry, data quality and administrative support. This role is to provide crucial support to the wider team and other internal stakeholders.

This is a hybrid role, but there will be an expectation to be in the office a minimum of 3 days a week.

Main duties of the job

Some of the key duties of this role include, but are not limited to:

Ensuring all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework.
Ensuring administration processes and procedures are adhered too.
Facilitating good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently.
Preparing presentation materials as required.
Collating data for reports as required.
Managing own time and prioritise in providing service to SMT team members.
Being proactive and ensuring tasks are completed within set time frames.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

04 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum/pro-rata

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

267-OA7019067

Job locations

Slade Site

Oxford

OX3 7JH

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

If you have any questions about the role or the team, please do get in touch with Dee Kyaagba, Office and Administration Manager, on 07765545451

So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!

Job description

Job responsibilities

If you have any questions about the role or the team, please do get in touch with Dee Kyaagba, Office and Administration Manager, on 07765545451

So, if you have administration experience and are interested in working in a Mental Health setting, this could be the opportunity for you and just the team member we are looking for!

Person Specification

Knowledge

Essential

Good knowledge of Microsoft Suite applications, in particular Word, Excel and Outlook
Knowledge of specialised MH Setting

Qualifications

Essential

A-levels or equivalent

Desirable

Secretarial/administrative qualifications

Experience

Essential

Variety of previous office administration experience at a senior level
Experience of organising and developing administration systems and procedures

Desirable

Previous experience in an administrative role in a healthcare or social care setting

Person Specification

Knowledge

Essential

Good knowledge of Microsoft Suite applications, in particular Word, Excel and Outlook
Knowledge of specialised MH Setting

Qualifications

Essential

A-levels or equivalent

Desirable

Secretarial/administrative qualifications

Experience

Essential

Variety of previous office administration experience at a senior level
Experience of organising and developing administration systems and procedures

Desirable

Previous experience in an administrative role in a healthcare or social care setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.