Oxford Health NHS Trust

Administrator

This job is now closed

Job summary

Are you an experienced administrator with excellent IT skills?

Do you enjoy talking to and supporting people over the telephone?

To be successful in this role you will need to be competent in the use of Word, Excel and other Microsoft packages, have a good telephone manner and great office management skills, demonstrate a team player mindset but also be able to work independently whilst showcasing initiative.

The role will require you to accurately input data and maintain database information systems. This includes collating information from partner services and organisations. You will be the main point of contact for the administration of appointments within the 0-19 CYP Public Health Service for parent/carers and young people, in Oxfordshire.

Main duties of the job

As an Administrator (0-19 CYP Public Health Services) you will work as part of the Single Point of access (SPA). When appropriate hold a Chat Health Licence to provide administrative support to the practitioners working on the platform.
You'll provide efficient administrative support to the 0-19 CYP Public Health Service for the children, young people, and families, supporting the implementation of the 0-19 Healthy Child Programme (HCP).
Accurately inputting data and maintaining database information systems.
Be the main point of contact for the administration of appointments within the 0-19 CYP Public Health Service for parents/carers and young people in Oxfordshire.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

28 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata | per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

267-CH6871091

Job locations

Universal Services

South Parade

Oxford

OX2 7JN

Job description

Job responsibilities

Please refer to the job description and guidance notes attached for further information on this role.

Job description

Job responsibilities

Please refer to the job description and guidance notes attached for further information on this role.

Person Specification

Qualifications

Essential

GSCE pass in Maths & English NVQ2 in business administration or equivalent or office/administration experience
NVQ2 in business administration or equivalent or office/administration experience

Desirable

ECDL (European Computer Driving License) or equivalent experience

Knowledge & Skills

Essential

Competent in using various Microsoft applications.
Previous experience in an administrative role
Interpersonal skills, face to face and telephone
Ability to accurately maintain records and electronic filing systems.
Able to plan own workload and prioritise work of several managers following local policy
Aptitude to take and transcribe minutes.

Desirable

Previous NHS experience

Personal Qualities

Essential

Understands and adheres to the need for confidentiality.
Good communication skills written and verbal
Flexible towards needs of team and service with a willingness to adapt to necessary change

Person Specification

Qualifications

Essential

GSCE pass in Maths & English NVQ2 in business administration or equivalent or office/administration experience
NVQ2 in business administration or equivalent or office/administration experience

Desirable

ECDL (European Computer Driving License) or equivalent experience

Knowledge & Skills

Essential

Competent in using various Microsoft applications.
Previous experience in an administrative role
Interpersonal skills, face to face and telephone
Ability to accurately maintain records and electronic filing systems.
Able to plan own workload and prioritise work of several managers following local policy
Aptitude to take and transcribe minutes.

Desirable

Previous NHS experience

Personal Qualities

Essential

Understands and adheres to the need for confidentiality.
Good communication skills written and verbal
Flexible towards needs of team and service with a willingness to adapt to necessary change

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Universal Services

South Parade

Oxford

OX2 7JN

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Universal Services

South Parade

Oxford

OX2 7JN

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)