Job summary
An exciting opportunity has arisen for a Project Support Officer to join the Forensic Directorate at Oxford Health.
The successful candidate plays a critical role in supporting the Business & Service Development Manager in leading the development of and co-ordinating the directorate strategy and work plan. Key activities include involvement in the annual planning process and associated projects and workstreams within the Forensic Directorate.
The role requires someone with strong project management skills and an ability to effectively manage workloads, prioritising multiple projects and tasks appropriately to meet the needs of the Directorate.
You will be an effective communicator with excellent interpersonal skills in order to establish good working relationships. A high level of analytical skills and attention to detail are key for this position.
Main duties of the job
The post holder will be required to:
Support the team to ensure the portfolio of tasks and projects is planned, managed and delivered effectively.
Play an integral part in coordinating and gathering updates on service change and strategic/business activities, producing reports and presentations, gathering, analysing and interpreting information to support the Directorate
Work closely with the Business & Service Development Manager with the annual planning process and other performance reports.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles.
Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
Excellent opportunities for career progression
Individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount
Pension scheme
Lease car scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (waiting lists may apply)
Staff networking and support groups
Job description
Job responsibilities
Please see the attached job description and person specification for further information about this post.
Job description
Job responsibilities
Please see the attached job description and person specification for further information about this post.
Person Specification
EDUCATION & QUALIFICATIONS
Essential
- Evidence of continuing professional development
- Project management qualification or extensive project experience
Desirable
- Educated to degree level or equivalent professional qualification
- PRINCE 2
KNOWLEDGE AND UNDERSTANDING
Essential
- Able to demonstrate knowledge and understanding of operational business issues within the health and broader public sector community
- Knowledge and understanding of programme & project management structures and governance
- Understanding of confidentiality, commercially sensitive materials and boundaries
- Must be prepared to understand and work within Trust policies and procedures
EXPERIENCE
Essential
- Extensive experience in supporting programmes/projects and service change activities
- Experience of supporting all aspects of project management, risk management, and operational management
- Ability to support simultaneous programmes, service changes/projects covering a wide range of business requirements
SKILLS/ABILITIES
Essential
- Excellent communication skills (written and verbal), with the ability to communicate with a wide range of audiences from professional bodies to staff and the public for a wide variety of occasions
- Extensive experience in the use of Microsoft Office Applications
- Ability to collate, analyse, understand and present complex financial and programme/project information.
- Ability to find creative solutions to problems
- Ability to rapidly adapt to changing situations and develop solutions to meet changing and often competing priorities
- Accuracy and attention to detail
- The ability to prioritise, multitask and work under pressure
- A good knowledge of electronic file management and ability to retrieve and present complex information.
- Highly attuned presentation skills and visual creativity.
- Excellent interpersonal skills and ability to establish good working relationships
- Ability to set their own agenda and to work proactively to achieve required outputs within set timeframe
- Ability to inspire confidence and respect of others through excellent communication, negotiation and influencing skills
- Ability to effectively organise own workload and that of others
- Proven track record of achieving challenging targets
- Ability to identify interdependencies and recognise and report on risk and issues within activities
- Good skills for managing relationships with a diverse range of different stakeholders
GENERAL
Essential
- Ability to work to agreed objectives and to often stretching deadlines
- Very resilient and able to co-ordinate multiple competing demands
- Effective management of own workload
- Good operational thinker - ability to anticipate and resolve problems before they arise
- Adaptability, flexibility and ability to cope with uncertainty and change
Person Specification
EDUCATION & QUALIFICATIONS
Essential
- Evidence of continuing professional development
- Project management qualification or extensive project experience
Desirable
- Educated to degree level or equivalent professional qualification
- PRINCE 2
KNOWLEDGE AND UNDERSTANDING
Essential
- Able to demonstrate knowledge and understanding of operational business issues within the health and broader public sector community
- Knowledge and understanding of programme & project management structures and governance
- Understanding of confidentiality, commercially sensitive materials and boundaries
- Must be prepared to understand and work within Trust policies and procedures
EXPERIENCE
Essential
- Extensive experience in supporting programmes/projects and service change activities
- Experience of supporting all aspects of project management, risk management, and operational management
- Ability to support simultaneous programmes, service changes/projects covering a wide range of business requirements
SKILLS/ABILITIES
Essential
- Excellent communication skills (written and verbal), with the ability to communicate with a wide range of audiences from professional bodies to staff and the public for a wide variety of occasions
- Extensive experience in the use of Microsoft Office Applications
- Ability to collate, analyse, understand and present complex financial and programme/project information.
- Ability to find creative solutions to problems
- Ability to rapidly adapt to changing situations and develop solutions to meet changing and often competing priorities
- Accuracy and attention to detail
- The ability to prioritise, multitask and work under pressure
- A good knowledge of electronic file management and ability to retrieve and present complex information.
- Highly attuned presentation skills and visual creativity.
- Excellent interpersonal skills and ability to establish good working relationships
- Ability to set their own agenda and to work proactively to achieve required outputs within set timeframe
- Ability to inspire confidence and respect of others through excellent communication, negotiation and influencing skills
- Ability to effectively organise own workload and that of others
- Proven track record of achieving challenging targets
- Ability to identify interdependencies and recognise and report on risk and issues within activities
- Good skills for managing relationships with a diverse range of different stakeholders
GENERAL
Essential
- Ability to work to agreed objectives and to often stretching deadlines
- Very resilient and able to co-ordinate multiple competing demands
- Effective management of own workload
- Good operational thinker - ability to anticipate and resolve problems before they arise
- Adaptability, flexibility and ability to cope with uncertainty and change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
