Part Time Office Manager - Swindon CAMHS

Oxford Health NHS Trust

This job is now closed

Job summary

In this role, no two days are the same. If you enjoy variety and a challenge, this is the perfect role for you.

We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.

As Office Manager, you'll be based within Swindon Community CAMHS who oversee the core CAMHS service for Swindon, as well as LD CAMHS, Eating Disorders and Liaison Risk services.

In this role, you'll be responsible for the provision of effective administrative support to the teams ensuring the service is well organised and efficiently run.

You will be responsible for running the administration team and providing them with supervision and ongoing training. a further requirement of the role is to liaise with the Estates and Facilities services of the Trust to ensure the building and all equipment is maintained, safety ad fire checks are performed regularly and project manager any refurbishment undertaken.

We'll need you to support the Clinical Team Manager and the Deputy team Managers in the continuing development of the service and administration processes.

Main duties of the job

In this role, you will be responsible for:

The day-to-day management of the admin team, the organisation of effective clinical management systems, client- and family-centred practices, health and safety procedures and administrative processes.
The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.
Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles.

Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount
Pension scheme
Lease car scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (waiting lists may apply)
Staff networking and support groups

Date posted

30 August 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum/pro-rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

267-OC6577863

Job locations

Swindon Community CAMHS

Marlborough House, Okus Road

Swindon

SN1 4JS

Job description

Job responsibilities

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.

You'll also be able to network across the BaNES, Swindon and Wiltshire network of the Directorate, meaning you'll be exposed to how we support mental health across the South West.

Job description

Job responsibilities

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.

You'll also be able to network across the BaNES, Swindon and Wiltshire network of the Directorate, meaning you'll be exposed to how we support mental health across the South West.

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role

Desirable

Degree or equivalent

Experience/Skills

Essential

Proven experience of working in an office environment
Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
Ability to produce good quality correspondence and reports
Organisational skills/managing diary systems and tracking information
Experience of organising and managing as admin service

Desirable

Previous NHS Experience

Other Skills

Essential

Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
Ability to liaise with all professionals and levels in a confident and effective manner

Personal qualities

Essential

Able to communicate with staff across all levels of the organisation
Able to work as part of a team
Ability to cope effectively under pressure
Able to work effectively within a team environment
Able to work in a busy but supportive environment

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role

Desirable

Degree or equivalent

Experience/Skills

Essential

Proven experience of working in an office environment
Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
Ability to produce good quality correspondence and reports
Organisational skills/managing diary systems and tracking information
Experience of organising and managing as admin service

Desirable

Previous NHS Experience

Other Skills

Essential

Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
Ability to liaise with all professionals and levels in a confident and effective manner

Personal qualities

Essential

Able to communicate with staff across all levels of the organisation
Able to work as part of a team
Ability to cope effectively under pressure
Able to work effectively within a team environment
Able to work in a busy but supportive environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.