Operations Coordinator - Asset Management

Oxford Health NHS Trust

This job is now closed

Job summary

Do you want to be part of a new and exciting team, being involved in the creation of an asset management system across the Primary, Community, Dental Care Directorate?

We are looking for several team members who are innovative and enthusiastic and looking for a challenge will an eye on success. You will need to be a self starter and a great communicator and willing to input ideas and suggestions to help move this team forward.

Please Note: When we have received sufficient applications, we may close the vacancy earlier than the stated closing date.

Main duties of the job

The core function of this post is to ensure that the asset register (used for registering all assets and recording all amendments) is updated and managed in line with the Directorate requirements, and best professional practice.

To also work closely with the operational and clinical team at each site to agree a standardised register of assets at each site and relevant training in place.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

12 July 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

267-CH6456931

Job locations

Abingdon Community Hospital

Marcham Road

Abingdon

OX14 1AG

Job description

Job responsibilities

The role responsibilities include the below but please do review the attached Job Description and Person Specification for a full overview of the role responsibilities

To manage and work independently to maintain an electronic register of all assets on each ward. When necessary, refer to the Operational Support Manager.

To ensure availability at all times of an accurate and complete asset register

To develop and undertake a timetable of activities, to ensure that the accuracy, integrity, and general performance of the asset register is maintained.

To be responsible for ensuring that all assets are linked with the relevant up-to-date procurement, service and repair information.

To provide data when required to influence future management and procurement of assets.

To validate and deal with any queries relating to data or information prior to any updates into the asset register.

Job description

Job responsibilities

The role responsibilities include the below but please do review the attached Job Description and Person Specification for a full overview of the role responsibilities

To manage and work independently to maintain an electronic register of all assets on each ward. When necessary, refer to the Operational Support Manager.

To ensure availability at all times of an accurate and complete asset register

To develop and undertake a timetable of activities, to ensure that the accuracy, integrity, and general performance of the asset register is maintained.

To be responsible for ensuring that all assets are linked with the relevant up-to-date procurement, service and repair information.

To provide data when required to influence future management and procurement of assets.

To validate and deal with any queries relating to data or information prior to any updates into the asset register.

Person Specification

Knowledge

Essential

Ability to manage own workload under a range of competing deadlines from a number of sources
Working knowledge of asset registers and related systems, processes and procedures.

Experience

Essential

Experience of asset management systems
Experience of busy working environment

Qualifications

Essential

Good understanding of Excel
Good standard of English and Maths
Looking to continue personal development towards operational management

Person Specification

Knowledge

Essential

Ability to manage own workload under a range of competing deadlines from a number of sources
Working knowledge of asset registers and related systems, processes and procedures.

Experience

Essential

Experience of asset management systems
Experience of busy working environment

Qualifications

Essential

Good understanding of Excel
Good standard of English and Maths
Looking to continue personal development towards operational management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.