Job summary
The Recruitment Team Administrator is a key member of the recruitment and onboarding team, helping us to respond to candidate and manager requests in a timely and professional manner.
In addition to office management duties such as managing correspondence and post, conducting ID checks, answering the phone and helping the team manage their workloads you will also be responsible for your own areas of work.
Main duties of the job
You will be responsible for general administration duties and should therefore be confident using all Microsoft Office products, particularly Word, Excel and Outlook.
In addition there will be a number of systems which you will have access to and be required to enter data onto and you should have strong attention to detail, an eye for accuracy and be IT literate and able to pick up new systems and processes with ease.
As well as building strong relationships within the team, ensuring that messages are passed over in a timely fashion and that all communications are polite, professional and friendly, you will also build relationships with people from our wider Trust and you should therefore be comfortable liaising with a wide variety of people.
You will also be asked to attend recruitment events when needed and oversee general office supplies, ensuring that our stationery is stocked and take responsibility for the technology in our department.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
You maybe already working in an admin role and seeking a career change or be looking to start your career within a recruitment team. As long as you are confident with MS Office products and are proactive, conscientious and can demonstrate where you have used your initiative to improve processes and workflows we would love to hear from you.
We have career paths that may lead to more senior admin roles within the Trust, as well as this being an ideal entry point into becoming a Recruitment or HR Officer. Access to learning and development is available to all of our employees and you will have the opportunity to get involved and support a wide variety of projects that are currently underway to transform the way we recruit and onboard new starters. Our candidate journey is evolving at pace and this is something you can help to influence and shape.
Location: The role is based onsite in our Littlemore Site near Sandford just East of Oxford and we require someone onsite on a full time basis.
Hours: This is a full time role with hours of 9am-5pm. You must hold valid UK right to work in order to take up this post and be able to be office based each day in order to meet candidates and support your team members in the office.
How to Apply: To apply for this role you will need to complete our application form and use the "supporting statement" to demonstrate your admin experience and why you feel you would excel at this role. You will see some essential and desirable criteria listed on the advert and you should ensure you tailor your statement around this. Please confirm that you can work onsite.
Interviews will take place week commencing the 15th July
Job description
Job responsibilities
You maybe already working in an admin role and seeking a career change or be looking to start your career within a recruitment team. As long as you are confident with MS Office products and are proactive, conscientious and can demonstrate where you have used your initiative to improve processes and workflows we would love to hear from you.
We have career paths that may lead to more senior admin roles within the Trust, as well as this being an ideal entry point into becoming a Recruitment or HR Officer. Access to learning and development is available to all of our employees and you will have the opportunity to get involved and support a wide variety of projects that are currently underway to transform the way we recruit and onboard new starters. Our candidate journey is evolving at pace and this is something you can help to influence and shape.
Location: The role is based onsite in our Littlemore Site near Sandford just East of Oxford and we require someone onsite on a full time basis.
Hours: This is a full time role with hours of 9am-5pm. You must hold valid UK right to work in order to take up this post and be able to be office based each day in order to meet candidates and support your team members in the office.
How to Apply: To apply for this role you will need to complete our application form and use the "supporting statement" to demonstrate your admin experience and why you feel you would excel at this role. You will see some essential and desirable criteria listed on the advert and you should ensure you tailor your statement around this. Please confirm that you can work onsite.
Interviews will take place week commencing the 15th July
Person Specification
Administration
Essential
- Can demonstrate experience and knowledge of Microsoft Office products
IT Literacy
Essential
- Can demonstrate IT literacy and being able to pick up new systems with ease
Team Support
Desirable
- Has worked in an HR or recruitment setting or supporting a busy and large team with a wide range of admin duties
Person Specification
Administration
Essential
- Can demonstrate experience and knowledge of Microsoft Office products
IT Literacy
Essential
- Can demonstrate IT literacy and being able to pick up new systems with ease
Team Support
Desirable
- Has worked in an HR or recruitment setting or supporting a busy and large team with a wide range of admin duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
