Office Manager - Specialist CAMHS - Oxford

Oxford Health NHS Trust

The closing date is 06 May 2024

Job summary

In this role, no two days are the same. If you enjoy variety and a challenge, this is the perfect role for you.

We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.

As Office Manager, you'll be based within Specialist CAMHS who oversee the CAMHS Forensic teams (Horizon, Liaison and Diversion, FCAMHS, CAHBS & Link), FASS and IPPS teams.

In this role, you'll be responsible for the provision of effective administrative support to the teams and their admins, ensuring the service is well organised and efficiently run.

We'll need you to support the Team Manager in the continuing development of the service and administration processes.

Main duties of the job

In this role, you will be responsible for:

The day-to-day management of the admin team, the organisation of effective clinical management systems, client- and family-centred practices, health and safety procedures and administrative processes.
The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.
Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

23 April 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum/pro-rata

Contract

Fixed term

Duration

1 years

Working pattern

Part-time

Reference number

267-OC6088052-A

Job locations

Maple house, The Slade

Horspath Driftway, Headington

Oxford

OX3 7JH

Job description

Job responsibilities

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.

You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.

Job description

Job responsibilities

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.

You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role

Experience/Skills

Essential

Proven experience of working in an office environment
Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
Ability to produce good quality correspondence and reports
Organisational skills/managing diary systems and tracking information

Desirable

Experience of working in a management/supervisory role

Other Skills

Essential

Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
Ability to liaise with all professionals and levels in a confident and effective manner

Personal qualities

Essential

Able to communicate with staff across all levels of the organisation
Able to work as part of a team
Ability to cope effectively under pressure
Able to work effectively within a team environment
Able to work in a busy but supportive environment

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role

Experience/Skills

Essential

Proven experience of working in an office environment
Experience of using Office computer programs including Excel, Word, MS Teams and Outlook
Ability to produce good quality correspondence and reports
Organisational skills/managing diary systems and tracking information

Desirable

Experience of working in a management/supervisory role

Other Skills

Essential

Ability to work to deadlines and prioritize a heavy workload, always ensuring attention to detail
Ability to liaise with all professionals and levels in a confident and effective manner

Personal qualities

Essential

Able to communicate with staff across all levels of the organisation
Able to work as part of a team
Ability to cope effectively under pressure
Able to work effectively within a team environment
Able to work in a busy but supportive environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.