Job summary
We are looking for an excellent administrator to join our admin team at Oxford Clinic, Littlemore Mental Health Centre in Oxford. You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.
Please note the interview is face to face and will contain a minute taking exercise, and will take place on 1st May 2024.
Main duties of the job
The successful candidate will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.
The role will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.
We are looking for an individual with
- Experience of working within an administrative role
- Good communication skills
- Good written and verbal skills
- Experience of servicing meetings including minute taking.
- Word processing experience with audio and copy typing
- The ability to work under pressure
- Ability to prioritise own workload
- An understanding of GDPR and the Data Protection Act
- A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Knowledge of Microsoft Office packages including Microsoft Teams
Job description
Job responsibilities
We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.
We are looking for an individual with
- Experience of working within an administrative role
- Good communication skills
- Good written and verbal skills
- Experience of servicing meetings including minute taking.
- Word processing experience with audio and copy typing
- The ability to work under pressure
- Ability to prioritise own workload
- An understanding of GDPR and the Data Protection Act
- A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Knowledge of Microsoft Office packages including Microsoft Teams
Person Specification
Qualifications - Academic/Skills/Professional
Essential
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential
- Good written and verbal skills
- Working knowledge of the internet
- Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential
- Experience of working in an administrative role
- Previous experience within an NHS/healthcare setting
- Word processing experience with both audio and copy typing
- Experience of servicing meetings including minute taking
Desirable
- Previous experience working in a mental health setting
Personal Qualities
Essential
- Good communication skills
- Good organisational skills and the ability to work under pressure
- Ability to liaise with all professions and clients in a confident, helpful and effective manner
- Ability to prioritise own workload
- Excellent telephone manner
- Able to work under pressure
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Understanding of GDPR and the Data Protection Act
Desirable
- Able to travel to different sites
Person Specification
Qualifications - Academic/Skills/Professional
Essential
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential
- Good written and verbal skills
- Working knowledge of the internet
- Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential
- Experience of working in an administrative role
- Previous experience within an NHS/healthcare setting
- Word processing experience with both audio and copy typing
- Experience of servicing meetings including minute taking
Desirable
- Previous experience working in a mental health setting
Personal Qualities
Essential
- Good communication skills
- Good organisational skills and the ability to work under pressure
- Ability to liaise with all professions and clients in a confident, helpful and effective manner
- Ability to prioritise own workload
- Excellent telephone manner
- Able to work under pressure
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Understanding of GDPR and the Data Protection Act
Desirable
- Able to travel to different sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
