Job summary
Oxford Health is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
The core purpose of the Oxford Cognitive Therapy Centre (OCTC) is to provide specialised cognitive behaviour therapy (CBT) services, particularly in teaching and training and was established over 25 years ago.
Main duties of the job
The post-holder is part of a well-established team, committed to high standards in training and will act with considerable autonomy and initiative in reconciling the administrative requirements of several diverse organisations spanning the health and education sectors and ensure that effective and efficient communication is maintained between OCTC, the University of Oxford and the Oxford Health NHS Foundation Trust.
You will provide support to the senior administrator, the academic administrator, the business manager and the Head of Operations in overseeing the administration and operation of the Oxford Cognitive Therapy Centre (OCTC) and associated activities.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
This role is office based, normal working hours Monday - Friday. Primary location is the Isis Education Centre, Warneford Hospital, Oxford and occasional duties over at the teaching spaces in Ewert House, Summertown, Oxford and Unipart House, Oxford.
Job description
Job responsibilities
This role is office based, normal working hours Monday - Friday. Primary location is the Isis Education Centre, Warneford Hospital, Oxford and occasional duties over at the teaching spaces in Ewert House, Summertown, Oxford and Unipart House, Oxford.
Person Specification
Qualifications
Essential
- Good standard of education
Desirable
- Project management training or experience
Experience
Essential
- Significant experience in a secretarial or administrative position
- Experience of working with large and/or complex spreadsheets
Desirable
- Experience of working within an academic setting.
- Experience of working within the NHS.
- IT trouble shooting experience
- Experience of maintaining and updating web pages
- Experience of working with a University VLE
Knowledge
Essential
- Knowledge & experience of using and editing databases
- Knowledge of the Health Service and provision of training
Desirable
- Knowledge and understanding of Oxford Health NHS FT systems and processes
- Knowledge and understanding of University of Oxford systems and processes
- Knowledge and experience of data audits
Other
Essential
- Proficient in the use of Microsoft Word
- Advanced Excel skills
- Ability to be proactive and show initiative
- Ability to work effectively within a team
- Ability to work under pressure/keep calm
- Ability to act upon feedback and be proactive in resolving or preventing issues
Desirable
- Able to create presentations in PowerPoint
- Ability to create and use process maps
- Experience of using MS Office 365, including SharePoint and Teams
- oAbility to identify and articulate own training and support needs
- Experience or willingness to be a first aider
- Experience or willingness to be a fire marshal
- Mental health first aid trained
Person Specification
Qualifications
Essential
- Good standard of education
Desirable
- Project management training or experience
Experience
Essential
- Significant experience in a secretarial or administrative position
- Experience of working with large and/or complex spreadsheets
Desirable
- Experience of working within an academic setting.
- Experience of working within the NHS.
- IT trouble shooting experience
- Experience of maintaining and updating web pages
- Experience of working with a University VLE
Knowledge
Essential
- Knowledge & experience of using and editing databases
- Knowledge of the Health Service and provision of training
Desirable
- Knowledge and understanding of Oxford Health NHS FT systems and processes
- Knowledge and understanding of University of Oxford systems and processes
- Knowledge and experience of data audits
Other
Essential
- Proficient in the use of Microsoft Word
- Advanced Excel skills
- Ability to be proactive and show initiative
- Ability to work effectively within a team
- Ability to work under pressure/keep calm
- Ability to act upon feedback and be proactive in resolving or preventing issues
Desirable
- Able to create presentations in PowerPoint
- Ability to create and use process maps
- Experience of using MS Office 365, including SharePoint and Teams
- oAbility to identify and articulate own training and support needs
- Experience or willingness to be a first aider
- Experience or willingness to be a fire marshal
- Mental health first aid trained
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
