Oxford Health NHS Trust

PA to Heads of Service, Primary Community & Dental Services

This job is now closed

Job summary

Are you an experienced administrator with excellent organisational and communication skills?

Do you thrive in a busy environment where you will be encouraged to work autonomously using your own initiative?

An excellent opportunity has arisen for a Personal Assistant 30 hours a week over 5 days to work with the Senior Management Team for Primary, Community and Dental Services.

Main duties of the job

We are looking for someone who likes to be busy, works well in a team, and is able to communicate well with staff and members of the public. You will be an effective and experienced administrator, comfortable with using your own initiative.

Our administration team provides diary management, sets up meetings and events, manages papers for meetings and takes minutes. We are also the first port of call for the senior management team.

We are a friendly team, the office is busy, and the work is interesting and varied. You will be working with a number of senior managers, helping our staff to provide the best care to patients.

We offer excellent support, training and good development opportunities. The office is based in the Admin Block, Abingdon Community Hospital, with parking and good public transport.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

20 March 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum / pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-CH6147733

Job locations

Abingdon Community Hospital

Marcham Road

Abingdon

OX14 1AG

Job description

Job responsibilities

What we need from you!

Excellent communication skills
Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
Be compassionate, caring and creative with excellent communication skills

For full role responsibilities please review the job description and person specification attached.

Job description

Job responsibilities

What we need from you!

Excellent communication skills
Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
Be compassionate, caring and creative with excellent communication skills

For full role responsibilities please review the job description and person specification attached.

Person Specification

Qualifications

Essential

Professional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description

Qualifications

Essential

Qualified to GCSE standard, including English language

Experience

Essential

Up-to-date knowledge and experience across the full range of activities and areas undertaken by the post holder

Desirable

Project Management Training

Skills

Essential

Substantial experience working as a PA/secretary at Director or senior manager level and delivering the key result areas described in the job description

Skills

Essential

Extensive experience of working with senior level staff and in managing confidential issues and matters

Skills

Essential

Excellent verbal and communication and interpersonal skills and ability to identify the key messages and areas for action arising from telephone and personal conversations

Person Specification

Qualifications

Essential

Professional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description

Qualifications

Essential

Qualified to GCSE standard, including English language

Experience

Essential

Up-to-date knowledge and experience across the full range of activities and areas undertaken by the post holder

Desirable

Project Management Training

Skills

Essential

Substantial experience working as a PA/secretary at Director or senior manager level and delivering the key result areas described in the job description

Skills

Essential

Extensive experience of working with senior level staff and in managing confidential issues and matters

Skills

Essential

Excellent verbal and communication and interpersonal skills and ability to identify the key messages and areas for action arising from telephone and personal conversations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

Abingdon Community Hospital

Marcham Road

Abingdon

OX14 1AG

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Abingdon Community Hospital

Marcham Road

Abingdon

OX14 1AG

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)