Oxford Health NHS Trust

Team Administrator

This job is now closed

Job summary

Are you an experienced, enthusiastic and motivated Administrator?

We are looking for a committed individual to provide effective administrative support tothe District Nursing and Community Therapy Service teams in West Oxfordshire.

This is a varied and demanding role that will provide opportunities for developing processes within a friendly team of clinicians and administrators to ensure patient needs are met and that accurate paper and electronic records are maintained.

Main duties of the job

The District Nursing and Community Therapy teams provide specialised care to patients within their own homes, for example when they have been discharged from hospital or to provide ongoing care.

In this varied role, you will have an active involvement in supporting Trust policies for core tasks, health & safety, auditing and maintaining accurate records. There will be opportunities to work directly with clinicians, minute meetings and develop processes.

You will need be able to work calmly and efficiently in a busy environment, motivating and supporting the administrative team and be able to work autonomously.

You will support our clinicians to book appointments, maintain patient records and ensure patient stock levels are maintained.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

24 January 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-CH5978359

Job locations

Witney Business & Innovation Centre, Windrush House

Burford Road

Witney

OX29 7DX

Job description

Job responsibilities

What we need from you!

To assist the service/team in all administration duties relating to the day to day running of the team/service.
To assist in the provision of high standards of data collection and analysis and ensuring paper and electronic information is updated in a timely manner.
To provide a polite and efficient reception service to visitors if required.
Organise own workload and act independently within appropriate guidelines.
Order, check, maintain and distribute equipment and supplies for the team and other agencies as required (this will include manual handling of stock and equipment and training will be provided).
To perform general office duties including responding to email and phone enquiries, answering the telephone, taking and recording messages accurately, responding to queries appropriately, following Trust procedures and protocols and organise the maintenance of the filing systems for the service/team.
To take accurate action notes and minutes as required.
Arranging meetings and maintaining diaries.
To code and forward invoices for payment.
To collate staff records regarding training, annual leave, and sickness, including Turnaround Documents (TADs) and e-rostering.

Please see the job description and person specification attached to this advert for more information on the job role.

Job description

Job responsibilities

What we need from you!

To assist the service/team in all administration duties relating to the day to day running of the team/service.
To assist in the provision of high standards of data collection and analysis and ensuring paper and electronic information is updated in a timely manner.
To provide a polite and efficient reception service to visitors if required.
Organise own workload and act independently within appropriate guidelines.
Order, check, maintain and distribute equipment and supplies for the team and other agencies as required (this will include manual handling of stock and equipment and training will be provided).
To perform general office duties including responding to email and phone enquiries, answering the telephone, taking and recording messages accurately, responding to queries appropriately, following Trust procedures and protocols and organise the maintenance of the filing systems for the service/team.
To take accurate action notes and minutes as required.
Arranging meetings and maintaining diaries.
To code and forward invoices for payment.
To collate staff records regarding training, annual leave, and sickness, including Turnaround Documents (TADs) and e-rostering.

Please see the job description and person specification attached to this advert for more information on the job role.

Person Specification

Information Technology

Essential

Proficient in the use of Microsoft Word, Excel, Outlook and Teams

Desirable

Knowledge of EMIS

Working in a team

Essential

Experience of working within a team
Experience of working as an administrator

Desirable

Ability to travel between sites

Organisational skills

Essential

Attention to detail

Person Specification

Information Technology

Essential

Proficient in the use of Microsoft Word, Excel, Outlook and Teams

Desirable

Knowledge of EMIS

Working in a team

Essential

Experience of working within a team
Experience of working as an administrator

Desirable

Ability to travel between sites

Organisational skills

Essential

Attention to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Oxford Health NHS Trust

Address

Witney Business & Innovation Centre, Windrush House

Burford Road

Witney

OX29 7DX

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

Witney Business & Innovation Centre, Windrush House

Burford Road

Witney

OX29 7DX

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)