Job summary
We are looking for an experienced administrator or clinician to work in a small team to support the safe management of medical devices.
This is an exciting new Trust-wide role and we need someone self-motivated, positive and wanting to learn. You do not need prior experience of working with or using medical devices, although this would be a benefit.
You need to have a good ability to interact and communicate with a range of people to develop good working relationships and to problem solve.
This role will include hybrid working opportunities.
Main duties of the job
In this role, no two days are the same; if you enjoy variety and a challenge, this is the perfect role for you. We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.
Some of the main duties or the job are listed below:
- Being a single point of contact for clinical teams to ask queries
- Managing/updating the Trust's approved list of medical devices
- Managing the oversight process for ordering new medical devices
- Liaising with our clinical engineers around the servicing of devices
- Supporting the maintenance of a central asset list
- Supporting training/education as required
- Visiting clinical teams regularly to support them to manage their medical devices.
- Maintaining and developing administration processe
About us
You will work in a small supportive team with opportunities for training and development related to the role.
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
What we need from you!
- Experience and/or a interest in medical device safety
- Good working knowledge of using MS word, excel and outlook (email)
- Be self-motivated and able to work autonomously as well as being a team player
- Excellent communication and interpersonal skills
- Excellent organisation skills and ideally some project management experience and/or qualifications
- A flexible and positive attitude
- All new starters have a 6 month probationary period. This, together with the induction process, aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
- We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values safe, caring and excellent.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Please see the job description and person specification attached to this advert for more information on the job role.
Job description
Job responsibilities
What we need from you!
- Experience and/or a interest in medical device safety
- Good working knowledge of using MS word, excel and outlook (email)
- Be self-motivated and able to work autonomously as well as being a team player
- Excellent communication and interpersonal skills
- Excellent organisation skills and ideally some project management experience and/or qualifications
- A flexible and positive attitude
- All new starters have a 6 month probationary period. This, together with the induction process, aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
- We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values safe, caring and excellent.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Please see the job description and person specification attached to this advert for more information on the job role.
Person Specification
knowledge
Essential
- management of medical devices
- Microsoft applications
Desirable
Qualifications
Essential
- Educated to a degree level or equivalent
Desirable
- Clinical qualification
- Project Management
Experience
Essential
- Previous office administration experience
- Experiences of creating and using excel spreadsheets
- Experience of organising and developing admin systems and procedures
- Experience of writing reports
Desirable
- Experience of delivering training
Personnal qualities
Essential
- Build and maintain effective working relationships
- Good team player
- Excellent verbal and written communication skills
- Ability to cope effectively under pressure and with distractions
Person Specification
knowledge
Essential
- management of medical devices
- Microsoft applications
Desirable
Qualifications
Essential
- Educated to a degree level or equivalent
Desirable
- Clinical qualification
- Project Management
Experience
Essential
- Previous office administration experience
- Experiences of creating and using excel spreadsheets
- Experience of organising and developing admin systems and procedures
- Experience of writing reports
Desirable
- Experience of delivering training
Personnal qualities
Essential
- Build and maintain effective working relationships
- Good team player
- Excellent verbal and written communication skills
- Ability to cope effectively under pressure and with distractions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
