Forensic Administrator - HMP Huntercombe

Oxford Health NHS Trust

This job is now closed

Job summary

We are looking for an excellent administrator to join our team at HMP Huntercombe in Nuffield . You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.

The successful candidate will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.

The role will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.

We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.

Main duties of the job

Produce correspondence and reports as required for the MDT.
Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely
Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary
Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner
Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

15 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum | pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-SS5801636-A

Job locations

HMPs Huntercombe

Bradley Road

Henley-On-Thames

RG9 5SG

Job description

Job responsibilities

We are looking for an individual with

Experience of working within an administrative role
Good communication skills
Good written and verbal skills
Experience of servicing meetings including minute taking.
Word processing experience with audio and copy typing
Previous NHS experience
The ability to work under pressure
Ability to prioritise own workload
An understanding of GDPR and the Data Protection Act
A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Knowledge of Microsoft Office packages including Microsoft Teams

Job description

Job responsibilities

We are looking for an individual with

Experience of working within an administrative role
Good communication skills
Good written and verbal skills
Experience of servicing meetings including minute taking.
Word processing experience with audio and copy typing
Previous NHS experience
The ability to work under pressure
Ability to prioritise own workload
An understanding of GDPR and the Data Protection Act
A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Knowledge of Microsoft Office packages including Microsoft Teams

Person Specification

Qualifications - Academic/Skills/Professional

Essential

Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Desirable

Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement

Essential

Good written and verbal skills
Working knowledge of the internet
Knowledge of Microsoft Office Packages including Outlook and Calendar

Desirable

Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience

Essential

Experience of working in an administrative role
Word processing experience with both audio and copy typing
Experience of servicing meetings including minute taking

Desirable

Previous experience working in a mental health setting
Previous experience within an NHS/healthcare setting

Personal Qualities

Essential

Good communication skills
Good organisational skills and the ability to work under pressure
Ability to liaise with all professions and clients in a confident, helpful and effective manner
Ability to prioritise own workload
Excellent telephone manner
Able to work under pressure
Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Understanding of GDPR and the Data Protection Act

Desirable

Able to travel to different sites

Person Specification

Qualifications - Academic/Skills/Professional

Essential

Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

Desirable

Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirement

Essential

Good written and verbal skills
Working knowledge of the internet
Knowledge of Microsoft Office Packages including Outlook and Calendar

Desirable

Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience

Essential

Experience of working in an administrative role
Word processing experience with both audio and copy typing
Experience of servicing meetings including minute taking

Desirable

Previous experience working in a mental health setting
Previous experience within an NHS/healthcare setting

Personal Qualities

Essential

Good communication skills
Good organisational skills and the ability to work under pressure
Ability to liaise with all professions and clients in a confident, helpful and effective manner
Ability to prioritise own workload
Excellent telephone manner
Able to work under pressure
Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
Understanding of GDPR and the Data Protection Act

Desirable

Able to travel to different sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.