Job summary
The Learning & Development Department are looking for a dedicated, enthusiastic and innovative individual to join our team and provide administrative support in the Business and Centre team.
The post is based within the Learning & Development Centre working as part of a larger team of administrators to provide an excellent experience for all our learners and visitors to the Centre.
The role is varied with a need for a high level of accuracy, excellent IT skillsand the ability to prioritise workload.
The core hours are 08:00 - 16:00 with some flexibility, working Monday - Friday.
Main duties of the job
The post holder will be supporting the Centre and Business team with administrative tasks such as:
- processing NHS England upskilling funding applications and updating spreadsheets to accurately record activity. Liaising with Service and Directorate leads to communicate the agreed funding processes
- administrating and tracking trainee Child and Adolescent psychotherapy funding
- Supporting with financial administration tasks such as processing purchase orders, tender waiver forms, invoicing, tracking financial spend accurately
You should have excellent communication, organisational and inter-personal skills and be experienced in all aspects of administration and financial administration tasks. You should be experienced in using Microsoft Excel spreadsheets in tracking financial details. You will be able to work on your own initiative with competing priorities and deliver to deadlines.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
The Business Team provide support to the department with Business activities including but not limited to: funding streams, contractual support, centre management, staff support, administrative support to the Senior Management Team. We are part of the Support Services administration team, which consists of Centre and Business team, Masters Education and Placements team, and Statutory, Mandatory and Essential Training team. The administration team are part of the wider Learning & Development department.
Learning & Development provide access to a wide range of opportunities which include clinical and professional development, vocational qualifications, leadership and management development as well as Apprenticeships and Functional Skills support. We support all staff from Oxford Health.
Personal development is encouraged and is supported through Business Administrator Level 3 Apprenticeships and other relevant IT and administration upskilling courses, alongside regular supervision and personal development review.
- All new starters have a 6 month probationary period. This, together with the induction process, aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
- We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values safe, caring and excellent.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Job description
Job responsibilities
The Business Team provide support to the department with Business activities including but not limited to: funding streams, contractual support, centre management, staff support, administrative support to the Senior Management Team. We are part of the Support Services administration team, which consists of Centre and Business team, Masters Education and Placements team, and Statutory, Mandatory and Essential Training team. The administration team are part of the wider Learning & Development department.
Learning & Development provide access to a wide range of opportunities which include clinical and professional development, vocational qualifications, leadership and management development as well as Apprenticeships and Functional Skills support. We support all staff from Oxford Health.
Personal development is encouraged and is supported through Business Administrator Level 3 Apprenticeships and other relevant IT and administration upskilling courses, alongside regular supervision and personal development review.
- All new starters have a 6 month probationary period. This, together with the induction process, aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
- We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values safe, caring and excellent.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Person Specification
Qualifications
Essential
- GCSE English and Maths (minimum Grade C or equivalent)
- Higher Education qualification (i.e. 'A'Level/NVQ 3) or equivalent/previous experience in an Administration role.
Experience
Essential
- Experience of working to deadlines and prioritising own workload, showing good attention to detail
- Experience of financial administration processes for example invoicing, recording spending, raising purchase orders
Desirable
- Previous experience using NHS systems including e-Procurement, HR service desk, Learning & Development system
Skills
Essential
- Excellent IT skills with all Microsoft Office software
- Able to create databases and spreadsheets
Person Specification
Qualifications
Essential
- GCSE English and Maths (minimum Grade C or equivalent)
- Higher Education qualification (i.e. 'A'Level/NVQ 3) or equivalent/previous experience in an Administration role.
Experience
Essential
- Experience of working to deadlines and prioritising own workload, showing good attention to detail
- Experience of financial administration processes for example invoicing, recording spending, raising purchase orders
Desirable
- Previous experience using NHS systems including e-Procurement, HR service desk, Learning & Development system
Skills
Essential
- Excellent IT skills with all Microsoft Office software
- Able to create databases and spreadsheets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
