Directorate Senior Management Team Administrator - Oxford

Oxford Health NHS Trust

This job is now closed

Job summary

*Please note, this advert may close early once sufficient applications are received*

Are you an experienced, enthusiastic and motivated Administrator?

We're looking for a committed individual to provide effective administrative support to the all age Mental Health Senior Management Team (SMT) for the Oxfordshire & BSW Mental Health Directorate (OBSW).

You will support the senior management team and the rest of the administration team in making sure it is well organised and efficiently run - this helps to assist the Directors and SMT in the development and modernisation of clinical services and administration processes. You will also provide efficient business support to the SMT and Directors.

If you believe you have a flexible 'can do' attitude, with strong administrative and interpersonal skills along with the desire to be part of a friendly, busy team, then this could be the job for you.

This role will include hybrid working opportunities.

Main duties of the job

Responsible for the day to day administration tasks for the SMT
Ensure all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework.
Ensure administration processes and procedures are adhered too
Responsible for equitable administration support across the SMT and as directed
Responsible for SMT agendas, minutes, action plans, organising meetings for SMT Directorate Meetings
Facilitate good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently.
Prepare presentation materials as required
Support recruitment functions for the SMT, loading on TRAC, monitoring and responding
Coding and forwarding invoices for payment
Managing electronic diaries for SMT

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

17 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro-rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-OC5213824-C

Job locations

House 1

Slade Site

Oxford

OX3 7JH

Job description

Job responsibilities

In this role, no two days are the same; if you enjoy variety and a challenge, this is the perfect role for you. We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career. You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.

Job description

Job responsibilities

Person Specification

Experience

Essential

Variety of previous office administration experience at a senior leve
Experience of organising and developing administration systems and procedures
Experience of creating and managing spreadsheets and large quantities of information and data collection systems
Experience of producing and analysing reports
Experience of dealing with complex and challenging situations
Experience of managing staff

Desirable

Previous experience in an administrative role in a healthcare or social care setting

Qualifications

Essential

A levels or equivalent
GCSEs or equivalent Grade C or above in English and Maths.

Skills

Essential

Excellent verbal and written communication skills
Ability to manage and prioritise own workload
Organisation al skills/managing diary systems and tracking information

Desirable

Experience of Minute taking
Experience of arranging meetings

Person Specification

Experience

Essential

Variety of previous office administration experience at a senior leve
Experience of organising and developing administration systems and procedures
Experience of creating and managing spreadsheets and large quantities of information and data collection systems
Experience of producing and analysing reports
Experience of dealing with complex and challenging situations
Experience of managing staff

Desirable

Previous experience in an administrative role in a healthcare or social care setting

Qualifications

Essential

A levels or equivalent
GCSEs or equivalent Grade C or above in English and Maths.

Skills

Essential

Excellent verbal and written communication skills
Ability to manage and prioritise own workload
Organisation al skills/managing diary systems and tracking information

Desirable

Experience of Minute taking
Experience of arranging meetings

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.