Job summary
Are you an experienced administrator with excellent organisational and communication skills?
Do you thrive in a busy environment where you will be encouraged to work autonomously using your own initiative?
An excellent opportunity has arisen for a Personal Assistant to work with the Senior Management Team for Primary, Community and Dental Services.
Main duties of the job
We are looking for someone who likes to be busy, works well in a team, and is able to communicate well with staff and members of the public. You will be an effective and experienced administrator, comfortable with using your own initiative.
Our administration team provides diary management, sets up meetings and events, manages papers for meetings and takes minutes. We are also the first port of call for the senior management team.
We are a friendly team, the office is busy, and the work is interesting and varied. You will be working with a number of senior managers, helping our staff to provide the best care to patients.
We offer excellent support, training and good development opportunities. The office is based in Blackbird Leys, near to shops, and with easy parking and good public transport.
About us
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
What we need from you!
- Excellent communication skills
- Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
- Be compassionate, caring and creative with excellent communication skills
Please note:
- New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Please see the job description and person specification attached to this advert for more information on the job role.
For more information, please contact Nic Waters 07867 832772
Job description
Job responsibilities
What we need from you!
- Excellent communication skills
- Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service
- Be compassionate, caring and creative with excellent communication skills
Please note:
- New starters have a 6 month probationary period. This, together with the induction process aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
- Candidates not currently employed by the Trust who attend an interview for non-qualified Band 1-5 posts are required to undertake numeracy and literacy assessments.
- Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
- Employees are expected to undertake mandatory and statutory training related to their role.
- We positively encourage applications from all areas of the community, regardless of gender, race, faith, disability, age or sexual orientation and we encourage applications from users of mental health services. This is part of our commitment to equality and reflecting the diversity of our population.
- Oxford Health is committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
Please see the job description and person specification attached to this advert for more information on the job role.
For more information, please contact Nic Waters 07867 832772
Person Specification
Qualifications
Essential
- oProfessional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description
Qualifications
Essential
- oQualified to GCSE standard, including English language oEvidence of Continuous
Experience
Essential
- oUp-to-date knowledge and experience across the full range of activities and areas undertaken by the post holder
Desirable
- oProject Management Training
Skills
Essential
- oSubstantial experience working as a PA/secretary at Director or senior manager level and delivering the key result areas described in the job description
Skills
Essential
- oExtensive experience of working with senior level staff and in managing confidential issues and matters
Skills
Essential
- oExcellent verbal and communication and interpersonal skills and ability to identify the key messages and areas for action arising from telephone and personal conversations
Person Specification
Qualifications
Essential
- oProfessional Secretarial/Admin Qualification, such as BTEC or NVQ4 (or extensive experience of Secretarial/admin procedures working at Executive Director or Senior Manager level and delivering the key result areas described in the job description
Qualifications
Essential
- oQualified to GCSE standard, including English language oEvidence of Continuous
Experience
Essential
- oUp-to-date knowledge and experience across the full range of activities and areas undertaken by the post holder
Desirable
- oProject Management Training
Skills
Essential
- oSubstantial experience working as a PA/secretary at Director or senior manager level and delivering the key result areas described in the job description
Skills
Essential
- oExtensive experience of working with senior level staff and in managing confidential issues and matters
Skills
Essential
- oExcellent verbal and communication and interpersonal skills and ability to identify the key messages and areas for action arising from telephone and personal conversations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
